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CHILD DEVELOPMENT CENTER

Parent Handbook

THESE POLICIES AND PROCEDURES ARE SUBJECT TO CHANGE AT ANY TIME.


Introduction

This parent handbook is designed to provide you with information about the program, policies and procedures for the Wichita State University Child Development Center (CDC). The handbook is subject to change at any time. In case of any conflict with state and federal laws, Board of Regents policies, or policies of the University, said laws or policies may be deemed and considered as controlling.

These policies and procedures are intended and designed to support and facilitate the operation of a high-quality early childhood education center that focuses on the well-being and best interests of the children who are enrolled at the Child Development Center. The failure of a parent/guardian to support or follow these policies and procedures will be grounds for termination of their child’s enrollment. These policies and procedures are subject to modification or change at any time.

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History

The Wichita State University Child Development Center was established in January 1971 in response to a Women’s Student Association telephone survey documenting a need for child care. It began in a neighborhood church with 17 children. It has steadily expanded its hours and services, moving onto campus in 1978. The present facility at 3026 E. 21st N. was dedicated in May 1991.

The CDC provides care for children of Wichita State University students, faculty, staff and alumni. The CDC is a department in the Division of Campus Life and University Relations. The CDC is licensed by the State of Kansas and continually maintains and exceeds licensing standards.

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Mission Statement

The Wichita State University Child Development Center is dedicated to serving the needs of young children by providing a high-quality, culturally diverse early childhood program within a safe, nurturing environment. The Child Development Center encourages the physical, social, emotional, creative and cognitive development of each child through the use of Developmentally Appropriate Practice.

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Philosophy

It is the philosophy of the Wichita State University Child Development Center and its staff that children, their families and society benefit from high-quality early childhood programs. We believe that there is a critical link between a child’s early experiences and later success in life. We believe that you cannot separate child care and education; children learn best through their play, interactions and experiences.

The learning environment at the CDC is structured in such a way as to give the child an opportunity to independently explore, select, create and problem-solve. Classrooms are organized around interest centers and play areas that include art, math, science, language arts, blocks, dramatic play, cooking and nutrition. CDC staff plan and facilitate these experiences for the total development of your child.

We celebrate cultural diversity and incorporate multicultural perspectives throughout our curriculum.

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Program Goals

  • To provide a quality program to meet the needs of you and your child.
  • To provide quality care for children and support for parents. To give each child the opportunity to experience a fun and nurturing environment while molding a self-reliant child with high self-esteem and positive attitudes.
  • To provide a stimulating, multicultural environment with developmentally appropriate activities for intellectual, emotional, social and physical growth.
  • To support and enhance relationships between CDC staff, children and their families.
  • To provide exemplary childcare by offering a continuum of services tailored to meet the needs of families accessing the University.
  • To develop and maintain partnerships with other departments on campus.
  • To provide job opportunities and field experience for WSU students pursuing a degree in Early Childhood Education, Elementary Education, Nursing or another related field.

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Academic-Year Contracts

Your child is enrolled for childcare from the first day classes begin at WSU (fall semester) and continue through the Friday of the last week of finals (spring semester). Academic-year billings begin the first day classes start at WSU (fall semester) and continue through the Friday of the last week of finals (spring semester). A $70 non-refundable enrollment fee and your child’s first two-weeks tuition is required at the end of each school year to reserve your child’s space for the following year. WSU students utilizing this contract have the option of not receiving summer care. Tuition will not be charged for WSU students during the time and the child’s enrollment will be held for the next contract year.

No credit is given for absences.

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Attendance

The Center opens at 7:30 a.m. If you arrive early please wait until then to enter the building. This ensures that your child’s teacher is in the classroom and ready to begin the day. We encourage children to arrive by 9 a.m., so that they can fully participate in the morning activities. Parents must always accompany their child in and out of their classrooms. Upon your child’s arrival and departure, please be sure a staff member in your child’s classroom is aware that you are present and either dropping off or taking your child home. Share information that will help teachers with your child; in turn they will share information about your child’s day.

Children may not be dropped off between the hours of 1-3:30 p.m. due to the other children napping. This causes a huge disruption in the classroom and your child does not want to come in to a dark room. Thank you for your cooperation in this matter.

Posted outside your child’s classroom is a clipboard with daily sheets for you to sign your child in upon arrival and out when you pick him or her up for the day.

It is important that the list of other individuals who may pick up your child be written on the designated enrollment form and kept current. Both your child’s teacher and office staff need to be informed via written and verbal communication when reporting any changes. Authorized persons must be at least 16 years of age.

Staff will ask for photo ID to verify that the person who is picking up your child is authorized and on the form. Constant supervision of the children is our primary concern. Parents are required to accompany their child to the Center and cannot leave until the child is under direct supervision of a staff member.

Please contact your child’s teacher or the front desk at 316-978-3109, as soon as possible when your child is unable to attend for whatever reason.

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Birthdays

Parents may bring treats for birthday celebrations. Due to an increasing number of children with various allergies (peanut, latex balloons, etc.) please check with your child’s teacher to discuss what is appropriate.

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Bomb Threat

We will treat any threatening message with seriousness. As appropriate we will call 911, evacuate the building to Fairmount towers until an “all clear” is given by the WSU Police Department.

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Building Security

The front entrance to the CDC is locked at all times. CDC parents and staff are given confidential codes along with security access cards which allow them access to the building. You will also need your access card and code to enter the building when going outside on the playground to get your child. Additional security cards can be purchased for $10.00 for additional family members if a parent deems it necessary. All others are allowed into the building by administrative personnel.  We require that any person who is not familiar to the administrative staff or teachers to show ID. Please be mindful of this when someone is picking up your child who does not normally do so. Please do not let anyone trail behind you into the building that you do not know.

The posted speed limit in the CDC parking lot is 5 mph. Please do not speed into or out of the parking lot. This is to keep children and their families safe going to and from the building. Please do not park on the left side of the driveway. Cars need to be able to pass on the left to exit. Please do not park on the curve coming into the CDC parking lot, this poses a hazard to people trying to pull around to park. We expect parents to use the safe practice of placing children in age appropriate car seats in the back seat of your car and buckle them in before you leave, it’s the law. Please do not leave your car running and NEVER leave children unsupervised in the cars alone.

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Calendar of Events

Be sure to check the large calendar located just inside the main door to the CDC for payment schedules, special events, parent meetings, etc. A calendar of event is also sent via email with the parent pages every month and it is accessible on the website as well.  You can also check the calendar that is online.

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Child Abuse/Neglect

Under Kansas law, staff members are mandated reporters of suspected child abuse and/or neglect. We are required to report any and all suspected cases of abuse and/or neglect to the proper authorities.

If a staff member suspects that the person picking up a child is under the influence of alcohol or drugs, the child will not be released, including after hour’s activities such as Kid’s Night Out or Carnival. Another person authorized to pick up the child will be called. The safety and well-being of the children in our care is of primary importance. If any child care staff believes that an adult who is picking up a child is not in a condition to drive or adequately care for the child safety, the staff will bring it to the attention of the Director, Jillian Hoefer or the Administrative Specialist, Amy Mease immediately and not release the child to the adult until the child’s safety is assured. Staff will offer to call a cab for the person or call another authorized adult to assist in picking up the child. Determining whether or not to release a child in this situation is difficult for the parent, the child and the staff member. The campus Police stand ready to assist us in any decision we make.

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Child Care Assistance

The Child Care Assistance Program provides student parents at Wichita State University with a discount as long as a parent is enrolled in 6 credit hours or more.  A student can receive an additional discount that is directly correlated to the student’s financial aid eligibility and the student has an EFC number (estimated family contribution) of 0. Faculty/staff and Alumni pay at the regular rate. Tuition is as follows:

Tuition Rate Infant
(6 weeks-12 months)
Toddler (12-24 months) Toddler II (24-36 months) Preschool (3-6 years)  Pre-K
(3-6 years)
Regular Facility, Staff and Alumni
Rate
$445 $385 $345 $315 $305
Student Discount Rate (enrolled in 6 credit hours per semester) $395 $335 $295 $265 $255
Student Discount with an EFC (Estimated Family Contribution) number of 0 $345 $285 $245 $215 $205

It is your responsibility to keep your account at a zero balance.

A $70 non-refundable enrollment fee is due at the time of initial enrollment and is payable at the beginning of each contract period (one time per year for yearly contracts, one time per year for academic-year contracts and one time per year for summer contracts). A $70 non-refundable enrollment fee is required for each additional child.  The CDC contract sets forth a prorated rate for the entire year to account for the days that care is not provided.  Early termination of the contract will require full payment for any remaining prorated days and that amount will be added to your account and be due and payable with your last billing statement.

You will be assessed a $25 change of contract fee if at any time throughout the year you make a contract change.

Approved schedule changes made after the start of your contract period take effect the following Monday. Adjustments to your childcare tuition will appear on your next regular scheduled billing.

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Civil Disturbance

In case of a civil disturbance we will secure the premises and then contact the University Police and follow their instructions.

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Communication

We are interested in concerns and questions of parents. If you have a concern or a question regarding something in the classroom, please go to the classroom Lead Teacher first. We hope that you would feel comfortable going to the classroom teacher about anything you may have. We are sure that you will get a positive response or an appropriate explanation from your child’s Lead Teacher. You might want to ask for a conference with the Lead Teacher to allow for privacy and sufficient time to discuss anything that you need to. It is difficult for teachers to carry on a conversation in the classroom and monitor the children in his/her care at the same time. If you still feel like you are not satisfied or have any further questions, please come see the Director, Jillian Hoefer.

Staff are scheduled to work hours which will allow parents an opportunity to briefly talk with the lead teacher on a daily basis. It is important to inform the staff of changes and events in your child’s life so they can be more effective in responding to and meeting his or her needs.

A mailbox is located in the hall next to your child’s classroom. Please check your child’s mailbox daily for important information and papers.

Your child also has a small cubby area in the classroom with his or her name on it. This is where your child’s coat and small personal belongings can be kept, including papers to take home.
The area outside your child’s classroom is used to post the daily schedule, staff working with your child and other notices/information. Please check this area daily as you sign your child in and out for attendance.

Weekly newsletters written by each classroom’s lead teacher include unit topics, class activities, field trips and suggestions for parents are emailed every Friday to parents. A CDC newsletter is published monthly as a general way to communicate center-wide information and events; it is also emailed to parents. Everyday your child's teacher will send out an email about your child's day.

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Confidentiality of Records

Without legal process, children’s records are open only to the child’s teacher, authorized staff of the CDC and the child’s parent or legal guardian. A copy of your child’s medical record is available upon request when your child is withdrawn.

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Delinquent Accounts

WSU student, faculty, staff and alumni parents with a delinquent account will have an administrative hold placed on their records until the account is paid in full. A delinquent account will be subject to information being turned over to a collection agency for handling and collection pursuant to regular University procedures

DCF parents are responsible for paying the entire amount of your enrollment fee and your monthly family fee. Failure to pay your required fees on time will result in your contract through DCF being discontinued.

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Dental Health

Children who attend all day are encouraged to brush their teeth at least once each day according to classroom schedule. They will be shown the proper brushing technique.
You are required to replace your child’s toothbrush each semester.

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Diapering

If using cloth diapers the parents must provide an air tight container to place the soiled diapers in. It must be taken home every night and have fresh unused bag already placed inside. New clean cloth diapers must be provided every day.

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Discipline

Teachers use many techniques to assist children in resolving conflicts. Although methods vary depending on children's ages and the severity of the situation, all teach problem-solving skills and instill an intrinsically motivated sense of right and wrong. Teachers use the following techniques when dealing with conflict situations:

Conscious Discipline

  • Limit setting: Children are given basic, clear and concise rules to guide their behavior. Boundaries and expectations expand as children develop.
  • Consistency: So children know what to expect, limits and expectations are consistent throughout the classes and all adults respond in a similar way to conflict situations.
  • Tone: A kind yet serious tone delivered by intervening adults reinforces children's sense of security and lets them know the situation is under control.
  • Modeling: Adults clearly demonstrate compassionate, caring behaviors that set examples for children to follow.
  • Passive intervention: Teachers give children time to work through their own problems, but are there to help if things escalate to destructive or aggressive behavior.
  • Physical intervention: Children are physically separated if they begin to hurt each other.
  • Identifying/ interpreting: Teachers clarify problems, diffuse tension and facilitate problem solving.
  • Validating feelings: Acknowledging one's own emotions and those of other children facilitates learning.
  • Generating options/solutions: Children are given tools to settle conflicts (negotiate, make retribution, collaborate, etc.).
  • Redirection: A request to stop a negative behavior is accompanied by a suggestion for an appropriate behavior to replace it.
  • Natural consequences: Teachers point out and reinforce natural consequences as they occur. Children see the results of their own behavior and begin to modify it accordingly. "You threw sand after we asked you not to. Now you need to leave the sandbox and find a different area to play in."

Teachers shall plan their programs as to minimize behavior problems by:

  • Planning a program that is appropriate for the age and individual levels of the children.
  • Providing a balance between active/quiet and self-directed/teacher-directed activities.
  • Carefully planning transitions between activities.
  • Focusing 100% attention on the children, guiding their behavior, facilitating their learning, interacting (including listening, listening, listening) and encouraging them as they meet and strive to overcome new challenges.

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Dismissal of Your Child - Behavior

It is part of our responsibility to teach your children to participate, cooperate and be a responsible member of the group. On occasion, a child’s behavior may place the child and/or other children in danger or interfere with the focus of the Child Development Center. In the event of such behaviors, our policy is as follows:

  1. Staff will document/keep a record of behaviors.
     
  2. Staff will inform and discuss with parents/guardians any behavior by their child which becomes persistently disruptive, which is not alleviated significantly by individualized behavior guidance techniques.
     
  3. If the behavior persists, the staff will seek administrative support and guidance from the Director and/or other early childhood professionals. At this point, the teacher should notify the parent that the teacher has requested support from the Director and/or other early childhood professionals and classroom observations will be scheduled.

    Upon completing observations, the Director and teacher will meet to discuss possible courses of action. A plan for improvement will be designed and agreed upon by the school and parents. The plan may include a requirement for outside professional consultation testing or services.
     
  4. If parents do not choose or cannot provide support for the school, or even with the parent’s support, the plan fails to improve the behavior, the Child Development Center reserves the right to terminate enrollment. Written notice two weeks prior to termination of a child’s enrollment will be given UNLESS the behavior warrants immediate termination. The Child Development Center Director has the discretion to make this decision.

    It is extremely important that the Child Development Center staff and the parents/guardians work together to help the child learn to control his/her behavior. We all want your child to be a successful and responsible person.

There are times when children will exhibit severe behaviors that cannot be managed with in the classroom setting. Severe behavior is defined as:

  • Danger to self or others (examples include but are not limited to: head banging, hitting, spitting, hair pulling, throwing objects, kicking, excessive biting that breaks the skin, etc.) and /or
  • Disruptive behavior that creates chronic interference to classroom activities (examples include but are not limited to: tantrums, screaming, foul language, destruction of property, severe or chronic non-compliance or defiance.)
  • Hitting/kicking/biting a teacher

When these situations occur the Lead Teacher in the classroom will escort the child up front to the Director, Jillian Hoefer or Administrative Specialist, Amy Mease. Consequences will be as follows:

  • For a child’s first offense they will talk to the Director/Administrative Specialist until they are calm and collected enough to go back to their classrooms
  • If the child cannot regain control of themselves a parent will be called to come and get the child from the CDC for the remainder of the day.
  • For repeated offenses a child may be suspended from school for a period of one to three days
  • Offenses following a suspension may be grounds for terminating a contract with the CDC.

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Divorced/Separated Parents

If divorced or separated parents share custody, every effort will be made to see that both parents receive communication from the CDC. If one of the parents has restricted access for custody or visitation and those restrictions will effect CDC arrangements, please furnish the office with a certified copy of the custody/visitation arrangements. The CDC does not become involved in custody disputes. Please do not ask the staff, Lead Teacher or the Director/Administrative Specialist to document and or discuss any actions or behavior of another parent.

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Emergency Authorization Form

The CDC must have a signed Appointment of Agent (Authorization for Emergency Care) form on file for each child which authorizes emergency care and the transfer of medical records to the local hospital. Transportation to a hospital will be provided by the local EMS when emergency care is warranted. Emergency numbers and names of people to notify should be current.

Staff will notify the child’s parent, guardian, or an authorized person as quickly as possible in the event of a serious accident or illness requiring emergency care.

An accident report form will be provided to parents for accidents requiring minor medical attention such as scratches, abrasions, bruises, etc.

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Enrollment Policies and Procedures

Ages of Children Served

Child Ages Capacity Ratio
Infant 6 weeks-12 months 9 1:3
Toddler 12-24 months 10 1:5
Toddler II 12-36 months 8 1:4
Toddler III 24-36 months 14 1:7
Preschool (2 rooms) 3-4 years 18 1:9
Pre-K 4-5 years 20 1:10

Enrollment Procedures

  • Obtain a brochure about our facility and fee schedule
  • Tour the facility and meet your child’s teacher if possible.
  • Pay a non-refundable $70 enrollment fee; $70 for each additional child.
  • Obtain an enrollment packet.
  • Obtain a copy of the Parent Handbook or view it online. You will be asked to sign the acknowledgement form.
  • Consult your physician to ensure your child’s health assessment form is current.
  • Complete all forms.
  • The Appointment of Agent Form (Authorization for Emergency Medical Care) must be witnessed by someone other than family or our staff.
  • Have an access code and security card issued
  • Schedule an enrollment appointment with your child’s teacher (978-3109).

For your enrollment appointment bring:

  • Completed enrollment forms
  • Signed health assessment
  • Your child’s immunization record (pink booklet)
  • WSU faculty and staff parents will need to provide a current Shocker I.D. card. WSU students will need to provide a copy of your class schedule to verify your student status and enrollment in at least 6 undergraduate or 6 graduate credit hours. WSU alumni will need to show verification of graduation from Wichita State University.
  • Read, sign and date your contract for child care.

Re-enrollment Procedures

All accounts must have a zero balance before re-enrolling.

  • Complete Registration packet
  • Pay a non-refundable $70 enrollment fee. $70 non-refundable enrollment fee for each additional child.
  • Read, sign and date your contract for child care.

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Field Trips

An important part of the CDC’s curriculum is exposing the children to many and varied experiences within the community; therefore, a number of field trips are built into the preschool year.
Parents will be informed of field trips in advance through newsletters and a permission form sent home for each trip. A general permission consent form is also provided with your enrollment form for walks and campus activities.

You will need to provide alternative child care arrangements if your child is unable to attend a field trip, or if you arrive late after the class has left. If a child misbehaves on a field trip a parent may be required to attend the child’s next field trip or the parent must make alternative arrangements for the child.

Parents are asked to help provide transportation for field trips. Besides having a valid/current driver’s license, the requirements for drivers are that they carry only the number of children they can buckle into individual seat belts and current accident and liability insurance.

In order to participate in field trips, children will be transported according to current Kansas law with regard to seat belts/booster seats/car seats. Children 3 and under must be transported in a 5 point harness and are not allowed to be in booster seats. Children 4 and above can be in booster seats.

Children will not be allowed to be transported in expired car seats.

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Fire and Tornado Safety Measures

In the event of a fire, children will be assembled at the sound of the alarm. We will immediately evacuate the premises. Children and adults will assemble at the northeast end of the parking area on the grass in front of Fairmount Towers.

The CDC is equipped with a weather alert radio. Staff is informed whenever a storm/tornado watch is in effect and kept posted on how to proceed should the watch evolve into a tornado warning. Each classroom will go the storm shelter located of Room 8 and enter through the door on the inside of Room 8.

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Flood

In case of a flood, we will move to higher ground and notify campus authorities that we have children in our care and follow their instructions.

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Health Assessments

Each child is required to have a current health form on file. The health form must be completed by a physician and must have been conducted within the last six months from date of enrollment. The form must include a record of up-to-date immunizations and the signature of your child’s physician. Your child will not be able to attend the CDC until the completed health form is received. Thereafter, whenever immunization renewal information is needed, parents will be given 15 days to update current records. Failure to do so may result in that child being dismissed from the CDC.

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Health Policies

Please do not bring your child to the Center if he or she is ill. The Health Department requires that we refuse care to any child who is ill with contagious/infectious signs or symptoms such as:

  • A temperature over 100 degrees -- Children sent home with a fever, for whatever reason, are not to return to the CDC until 24 hours after they are fever free (without the aid of fever reducing medication) from the time you pick them up.
  • Diarrhea -- more than one abnormally loose stool per day. Your child must be diarrhea free for 24 hours before returning to the CDC.
  • Vomiting -- Free of upset stomach and vomiting for 24 hours before returning to the CDC.
  • Inflammation of the eyes.
  • Skin lesions, i.e., impetigo, ringworm and scabies.
  • Any undiagnosed rash.

When your child is ill, it will be necessary for parents/guardians to make arrangements for your child to be picked up within one hour after being notified. Failure to comply with this illness policy could result in your child being dismissed from the CDC.

It is very important that you keep your child home if he or she is contagious. Therefore, if your child develops a communicable disease or condition such as chicken pox, strep throat, conjunctivitis (pink eye) or head lice -- please do the following:

  • Keep your child home the recommended number of days. (According to the Public Health Regulations for the Control of Communicable Diseases) If your child contracts a communicable disease in which state regulations require the child to be removed from care until no longer infectious, a doctor’s note will be required to verify illness.
  • Notify the CDC in the event a child contracts a communicable disease and exposes the other children, notice of such exposure will be posted and if possible, parents will be verbally notified when they pick up their children.

Your child should not return to the CDC until the period of contagion has passed and a written note from your child’s physician is provided to the administrative staff. Ultimately it is up to the discretion of the Director, Jillian Hoefer and the CDC Administrative Specialist, Amy Mease to send home a child regardless of the reason due to illness.

The Child Development Center does not carry or provide accident or liability insurance and is not responsible for medical costs as a result of an accident or illness.

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Holidays and Scheduled Days the CDC is Closed

Fees are not reduced for the following state holidays (or designated for observance) and / or when the center is closed:

  • Labor Day
  • Thanksgiving Day and the Friday after Thanksgiving
  • Martin Luther King Day
  • Memorial Day
  • Independence Day

Tuition is not charged for the following days that the center is closed:

  • 3-5 days of staff in-service prior to the beginning of the Fall and Spring semesters
  • Winter Break (as observed by the CDC), dates to be announced annually.
  • We provide staff and service based on enrollment. Therefore, we are unable to reimburse fees whenever your child is unable to attend due to:
  • illness
  • family vacation
  • inclement weather

***Since tuition is prorated you will pay the same fee regardless of being closed or not.

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Hours of Operation

The CDC is open from 7:30 a.m. to 5:30 p.m. Monday through Friday, except during designated holidays and teacher in-services.

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Important Phone Numbers

Contact/Room Name Phone number
CDC Front Desk Amy Mease Administrative Specialist 316- 978-3109
Director Jillian Hoefer 316-978-5244
Infant Room Amanda Downing 316-978-5245
Room 10 Caroline Teter 316-978-5249
Room 12 Liz Tiede 316-978-5250
Room 3 Ashley Lunn 316-978-5252
Room 5 Ashley Fritschle 316-978-5246
Room 6 Michelle Jarboe 316-978-5247
Room 8 Carol Lewis 316-978-5248
Fax   316-978-5242

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Inclement Weather and Safety Measures

Closing Notifications
Parents will be notified of closing due to inclement weather through public broadcasting. Please call the WSU weather information line at 978-6633 for details. If the decision is made to close the CDC while your child is here, you will be called to pick your child up.

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Items from Home

We understand that children love to bring toys and other items from home, but sharing at a young age is often difficult and the toys are often those that encourage more aggressive play, especially when there is a group of children in the room. This makes it difficult to provide a calm environment in which children can feel safe and learn. Therefore, please work with us to keep special toys at home unless the Lead Teacher specifically asks the children to share a “home toy”.
Movies from home are not allowed at the center. Teachers work very hard to prepare and implement an educational curriculum for your children. Movies shown at the CDC will be educational in nature, rated G and will be approved by Administrative staff prior to viewing.

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Items Your Child Will Need

Children are encouraged to wear play clothes and comfortable play shoes. Flip-flops, some types of sandals, cowboy boots and other slick-soled shoes may prevent children from being able to run and play freely.

The child’s name should be placed on all outdoor clothing and other belongings to help ensure the return of possessions and clothes.

According to Kansas Department of Health and Environment, each child is required to have at least two complete changes of clothes to be kept in his or her cubby.

The KDHE also requires that each child who naps at the CDC bring a blanket. We will provide the bottom cot sheet. Children may also bring in a snuggle buddy if so desired, labeled with their name.
Cot sheets are laundered at the CDC once a week or more often if necessary. Blankets should be taken home once a week to be laundered.

Parents are to provide disposable diapers and diaper wipes for children wearing diapers. An ample supply should be kept at the CDC at all times. Please put your child’s name on his or her diapers and the diaper wipe container.

In the summer each child will need to bring a swim suit, towel and sunscreen (with a permission form and instructions). These items will be kept at the CDC for the summer.

Parents with infants are to supply bottles and keep both the bottle and cap clearly labeled with the child’s name. No glass bottles. Infants from 3 months to 10 months are required to wear a sleep sack at naptimes; parents provide.

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Late Childcare Tuition Fee

It is very important that tuition is paid on time. Payment is due the Monday before childcare services are rendered. If the CDC does not receive payment by Friday of that week, a $20 late fee will be assessed. You will be assessed a $20 late fee for every five calendar days (includes weekends) that your account is overdue. Cancellation of your childcare contract and termination of services by the CDC will result after three late notices or if your account is over $500 delinquent.

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Late Pickup Fee

A late fee of $1 per minute for the first 5 minutes and $5 per minute thereafter, will be assessed if your child is not picked up at your scheduled time. This fee is due at the time you pick up your child or you have the option of having it billed to your account. You will be asked to sign an agreement to pay when you are late. The doors to the Center will be locked at 5:30 p.m. and children remaining at the Center will be at the front lobby until a guardian arrives. The clock in the CDC lobby will be used to determine the time of pick up. Cancellation of your childcare contract and termination of services by the CDC will result after three late pick up charges.

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Lost or Stolen Items

Although precautions will be made to help keep your child’s personal belongings safe, the CDC is not responsible for items that are lost or stolen. It is your responsibility to label your child’s belongings: clothes, toys, bottles, car seats, etc.

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Meals, Snacks and Treats

We ask that parents not bring specials meals for their child from outside of the center unless there is enough to be shared with each child in the classroom, or there are dietary issues that are documented with a doctor’s note. The Kansas Department of Health and Environment does not allow food and drink to be stored in a child’s cubby/backpack, etc.

Nutritionally balanced meals and a snack are provided in accordance to the federal Child and Adult Care Food Program (CACFP) guidelines. Nutrition education is one of the components of our program. Although children are encouraged to try new foods, they are never forced to do so. The menu is posted in the hallway next to the kitchen. Your comments and suggestions are appreciated in developing a child-friendly menu.

For special dietary needs: A doctor’s note is required should your child require food other than what we offer at the center. Those meals must be brought in air tight containers to be stored in the kitchen refrigerator. The food brought in must be able to be served cold; we do not heat up food brought in from home.

Infants will be provided with iron-fortified formula, iron-fortified cereal and solid foods. If you do not want your child to use what is provided by the CDC you are responsible for supplying your own.
In accordance with the Federal Law and U.S. Department of Agriculture policy, this institution, is prohibited from discriminating on the basis of race, color, sex, age or disability.

To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call 202-720-5964 (voice and TDD). USDA is an equal opportunity provider and employer.

Children with a food allergy should have the information and reaction symptoms noted on their yellow medical form. Please inform both your child’s teacher and the administrative staff so the information can be posted in the necessary places and student assistants and substitutes notified.

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Medication

Medications are kept in a locked container out of reach of the children and refrigerated if necessary.
The lead teacher or administrative staff will be responsible for administering medications.
Any nonprescription oral medications to be administered at school must be accompanied by your child’s physician’s authorization to administer, the parent’s written permission and specific instructions for use. We will not administer fever reducing medications.

Any prescription medication to be administered must be in its original container and labeled. The label is to contain the child’s name, physician’s name, pharmacist, medication, dosage, frequency, time(s) to be administered, starting date and expiration date if applicable. This information is checked by the lead staff person when receiving the medication from the parent. A Short Term Authorization to Dispense Medication Form is signed by the parent/guardian authorizing its administration.

An authorization form must be completed for any topical lotion or spray including (but not limited to) insect repellant, sunscreen, diaper ointments, etc.

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Outdoor Play

The children are taken outside daily (except in cases of inclement weather) for fresh air and exercise. If your child is not well enough to participate in outdoor play with the class, please do not bring him or her to school. We do not have enough staff to allow one staff person to remain inside with a child who is not able to go outside.

Infants and Toddlers will not go outside if there is precipitation or if the temperature is 35 degrees or below with the wind chill factored in. Preschoolers will not go outsides if there is precipitation but may go outside for limited amounts of time when the temperature is 30 or above with the wind chill factored in. When going outside on cold days, teacher will assure that coats are zipped and caps (or hoods) and mittens are on. Please check your child’s seasonal clothing to make sure gloves, boots, hat and coat are provided for cold weather outdoor play (including snow).

Infants and Toddlers may go outside if the temperature is 90 degrees or below with the heat index factored in. They may also go outside if the temperature is 90-95 if they are in complete water play, again with the heat index factored in. Preschoolers may go outside if the temperature is 95 degrees or below with the heat index factored in. They may also go outside if the temperature is 95-100 if they are in complete water play, again with the heat index factored in. When we do go out on hot days, we will be mindful of the effect of heat on the children. We will provide opportunities for shade, plenty of water and limit the amount of time the children are outdoors.

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Parent/Teacher Conferences

Conferences are regularly held during the fall and spring semesters to discuss your child’s progress. Parents or teachers may request additional conferences any time there is a special concern. Because of KDHE regulations, it is not possible to bring siblings or friends to conferences.

Each school year the WSU School of Nursing coordinates times to screen the children at the CDC for developmental progress. Parents are provided with forms to consent to their child being tested.

Supportive Services: WSU Speech and Hearing Clinic, with Reading Explorers, Heskett Center, Work study and practicum students, Rainbows for trainings, Screen for Success, social workers and therapists, play therapy, WSU Psychology Department, Education Department, Foreign language department and many more!

The CDC also has many yearly parent involvement activities, volunteer options and parent participation activities.

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Parent Volunteer Committee

Parents are encouraged to be involved with the Parent Volunteer Committee. The committee consists of volunteers (parents, Lead Staff, the CDC Director, Jillian Hoefer and Administrative Specialist, Amy Mease) and meets once a semester to discuss upcoming events, in-services, etc. Please see the Director, Jillian Hoefer if you are interested in joining the committee or would like additional information.

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Pet Care

Some classrooms have an adopted pet, provided by the staff. The care of pets is a valuable experience for children. Children may help with the feeding of pets with staff supervision. Staff is responsible for keeping our pet’s cages, aquariums, etc. clean.
Please notify the administrative staff and your child’s teacher if your child has any known pet allergies. You should also document any known allergies in your child’s chart.

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Photographs

Please notify your child’s teacher and Director Jillian Hoefer if it is your desire that your child not be photographed. In addition to children being photographed during spontaneous occasions, a photographer is scheduled twice a year for individual, group and family pictures. A consent form is provided in your enrollment packet for the above circumstances and possibly publicity photos, television appearances, etc.  We also have a separate consent form for our CDC's Facebook Page.

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Potty Training

Potty training for an individual occurs over a period of time that can range from a few weeks to several months and include several stages of development. Regressions are not unusual during the process, particularly if the child is affected by such things as illness, new baby, family moving etc. Accidents are to be expected and never met with disapproval. Daytime control may occur earlier than nighttime control. Children rarely have the physical control or the cognitive ability to understand the process before they are 24 months old and most not until they are 2 ½. Because of the complexity of a child’s learning to successfully and consistently use the toilet and the intense emotional relationship between the parents and the child about the process, the Lead Teacher in the classroom will be in constant communication with the parents about when to start. The stages of potty training are:

  • Children need to become aware of the process, examples developing the appropriate vocabulary for the process, seeing others on the toilet, imitating others sitting on the toilet or potty chair, etc.
  • Communication, examples would be “I’m wet”, “Change my diaper”, or “I need to use the potty,” etc.
  • Has the physical stamina to control urges
  • The child WANTS to potty train.

Clothing should be easily removable. Communicate with the teacher on pull-ups or underwear. The child needs to have at least 3-4 sets of clothing and an extra pair of shoes while starting the process. Children in the center have to be potty trained before they turn three and move into a preschool classroom (they are not equipped to change children).

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Special Needs Children

Please consult the Director, Jillian Hoefer prior to enrollment if your child has special physical and/or emotional needs. You, your child’s physician and our staff will discuss and determine whether we can reasonably accommodate those needs. The CDC is not equipped to handle one on one child care.

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Staff Qualifications

Teachers at the CDC meet or exceed Kansas licensing standards. Professional Lead Teachers hold degrees and credentials in the Early Childhood field and have at least one year of experience with young children. WSU teacher assistants are working toward their undergraduate or graduate degrees in Early Childhood Education, Elementary Education, Nursing or a closely related field.

Staff members are trained in First Aid, CPR, SIDS, Child Abuse and Recognition/Head Trauma and Signs and Symptoms of Childhood Illness. They are also required to take a Child Development class. All CDC Staff are required to complete a minimum of ten in-service clock hours per year in the early childhood education field.

The Director, Jillian Hoefer is responsible for observing the health and development of all children, handling illnesses, implementing accident prevention and emergency procedures, keeping complete and current health records and informing parents of community resources. Amy Mease, Administrative Specialist may share this responsibility in the absence of the Director.

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Termination -- Failure to Support and /or Follow Policies and Procedures

The Child Development Center reserves the right to terminate enrollment if a parent/guardian does not follow or fails to reasonably support the policies and procedures of the Child Development Center. Written notice two weeks prior to termination of a child’s enrollment will be given UNLESS immediate termination is deemed to be in the best interest of the child. The Child Development Center Director has the discretion to make this decision.

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Transportation

The CDC does not provide transportation to and from home or school.

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Tuition / Contracts / Fees

Tuition is billed every two weeks and is due in advance of childcare services. Tuition due dates are posted on the calendar in the CDC lobby or payment calendars are available in the front office.
Tuition payments should be made at the office in person or left in the tuition payment box located to the left of the front doors of the Center. Contracts are signed once a semester in the fall. A $70 enrollment fee is also due at that time. The CDC contract sets forth a prorated rate for the entire year to account for the days that care is not provided.  Early termination of the contract will require full payment for any remaining prorated days and that amount will be added to your account and be due and payable with your last billing statement.

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Visiting the CDC

We have an “open door” policy regarding parents visiting the CDC during regular hours of operation. We encourage you to be involved in your child’s day care experience. Observation booths are also provided if you wish to quietly observe your child. If teachers or administrative staff are not free to talk with you during an unscheduled visit, please understand that their first priority is to give their attention to the children; they will be happy to schedule a more appropriate time to meet with you at length.
We ask when visiting the Center you respect the confidentiality of the other families enrolled by not discussing what you observe during your visit. It is against our Center policy to provide information about children other than your own.

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Waiting List

As vacancies occur during the year, they are filled from a waiting list, or from new registrations. Families may apply to the waiting list by completing an application card accompanied by a non-refundable $70 application fee and a $70 non-refundable application fee for each additional child. Applying for enrollment does not guarantee placement in the Center. Once an opening for enrollment occurs, we review the waiting list. To begin, we have a strong commitment to families within our Center that may be trying to place another child. These families receive priority. The enrollment process continues as follows:

  1. Currently enrolled Wichita State University students
  2. Wichita State University faculty/staff/alumni
  3. Community Members-only if there is no waitlist from that age group will we take community members.

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Withdrawing Your Child

Withdrawing your child from the CDC before your contract expires requires completion of a cancellation form (available at the front desk) two weeks prior to the child’s last day enrolled. Failure to provide such notice will result in billing of an amount equal to one week’s tuition.

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Yearly Contracts

Your child is enrolled for childcare during scheduled breaks and the summer program. Fees for yearly contracts begin the first day of the school-year in August and continue through the Friday before the fall session begins the next year. A $70 non-refundable enrollment fee is due in August of each year for all children.

No credit is given for absences.

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