Forms used by departments to change status of employees or positions within their department.
See the OHR Employment/Payroll Forms User Guide for an at-a-glance reference that you might want to keep as a hard copy.
|[Additional Comp]||[Appointment]||[Background Checks]||[Change of Status]||[Classified Position Description]|
|[Hiring Procedures]||[Request to Fill]||[Search Process]||[Temporary Agency Help]|
|Forms by Name||Link to Instructions||Purpose of this Form||Versions|
|AAO - 1/Search Process||Click here to go to search forms for unclassified professionals & faculty.|
|Additional Compensation||Compensation for work not related to an employee's regular duties and not performed during regular work hours (e.g. teaching a class). For full-time unclassified employees only.|
|Appointment||Appoint an individual to a position (other than as a Lecturer, Research or Summer Session appointment) at the conclusion of a search or direct hire to a new position. Note: Promotions or transfers are not shown on the Appointment form -- the new department completes a OHR 200/Change of Status form.|
|Appointment, Lecturer||Appoint temporary semester appointments that may include lecturers and paid adjunct appointments. Exempt positions paid a salary either incrementally or at semester end. (May be benefits eligible, dependent on credit hours taught in consecutive semesters.) For those teaching a course for academic credit.|
|Appointment, Research||Appoint classified, unclassified professional or faculty to a position that is partially or totally grant funded. The Project Director is to prepare a rough draft and send to Office of Research Administration, Campus Box #7 for completion of the form.|
|Appointment, Summer Session||Appoint lecturer or other unclassified employee (for other than 12-month) during the summer academic period.|
Background checks are required for each person hired for a faculty, unclassified or classified benefits-eligible position at WSU that will continue for a term of longer than 6 months. See Protocols and Best Practices for guidelines and forms required.
Who Pays? There is a central fund in the Office of Human Resources that will pay for all GU positions through their Business Procurement Card (BPC); RU positions will need to be funded by
the hiring unit. OHR will assign the BPC charges for RU positions to the hiring unit.
|Change of Status||Show any change in a current employee's status (e.g. promotion or transfer within the University, retirement, termination, name change, reclassification, FTE, title change, provisional to regular appointment, funding change, etc.)|
|Change of Status, Research||Project Director is to prepare a rough draft and send to Office of Research Administration, Campus Box #7 for completion of the form.|
|Classified Employee Evaluation & Development (CEEDS)||An on-line evaluation system for classified support staff. Supervisors should contact Joan.Antes@wichita.edu to schedule training.|
|Classified Position Description||A 4-page form to describe duties and responsibilities for classified positions. If this file doesn't save correctly to your computer, contact Libby.Gilbert@wichita.edu or (316) 978-6166.|
|Classified Position Applicant Screening Criteria||For search committee to screen applicants for classified staff positions.||
|Classified Selection Matrix||Search chair to complete this grid to submit to HR to select applicant.|
|Hourly Lecturer Compensation, OHR 311||OHR 311||To add hourly compensation for an individual in a nonexempt benefits eligible teaching position. See form to be used to record comp time and straight time when a non-exempt employee also works in a lecturer position. Contact OHR timekeeping for additional instructions.||
|Request to Fill||Begins the search process to fill any classified, unclassified or faculty position at WSU.|
|Request to Fill, Research||Project Director is to prepare a rough draft and send to Office of Research Administration, Campus Box #7 for completion of the form.|
|Search Process Report: Step 1 of the AAO-1 form||AAO-1: Step 1 -- Initiation of Search (2 pages)|
|Search Process Report: Step 2 of the AAO-1 form||AAO-1: Step 2 -- Evaluation/Interview Selection (3 pages)|
|Search Process Report: Step 3 of the AAO-1 form||AAO-1: Step 3 -- Selection Matrix (2 or more pages)|
|Search Process - 4||EEO Applicant Information|
|Temporary Agency Help -- Administrative||Requisition form to request temporary agency administrative & office support staff.|
|Temporary Agency Help -- Information Technology||Requisition form to request temporary agency information technology staff.|
|Temporary Agency Help -- Trades & Light Industrial||Requisition form to request temporary agency trades & light industrial staff.|
|Unclassified Position Description||The Unclassified Position Description (revised: 10/09/2012) has been formatted to follow the fields in PeopleAdmin. The form is in a Word table format that will "grow" to fit the information you type in. Assistance and direction for writing position descriptions will be provided by Human Resources. Contact Lana.Anthis@wichita.edu or call (316) 978-6166 or Libby.Gilbert@wichita.edu or call (316) 978-6124||Word|