Hiring/Status Change Forms
Forms used by departments to change status of employees or positions within their department.
See the OHR Employment/Payroll Forms User Guide for an at-a-glance reference that you might want to keep as a hard copy.
| [Additional Comp] | [Appointment] | [Background Checks] | [Change of Status] | [Classified Position Description] |
| [Hiring Procedures] | [Request to Fill] | [Search Process] | [Temporary Agency Help] |
| Forms by Name | Link to Instructions | Purpose of this Form | Versions |
| AAO - 1/Search Process | Click here to go to search forms for unclassified professionals & faculty. | ||
| Additional Compensation | Compensation for work not related to an employee's regular duties and not performed during regular work hours (e.g. teaching a class). For full-time unclassified employees only. | ||
| Appointment | Appoint an individual to a position (other than as a Lecturer, Research or Summer Session appointment) at the conclusion of a search or direct hire to a new position. Note: Promotions or transfers are not shown on the Appointment form -- the new department completes a OHR 200/Change of Status form. | ||
| Appointment, Lecturer | Appoint temporary semester appointments that may include lecturers and paid adjunct appointments. Exempt positions paid a salary either incrementally or at semester end. (May be benefits eligible, dependent on credit hours taught in consecutive semesters.) For those teaching a course for academic credit. | ||
| Appointment, Research | Appoint classified, unclassified professional or faculty to a position that is partially or totally grant funded. The Project Director is to prepare a rough draft and send to Office of Research Administration, Campus Box #7 for completion of the form. | ||
| Appointment, Research Summer Session | Appoint a 9 or 10 month academic, who would ordinarily not teach in the summer, to a position at WSU that is partially or totally grant funded, contract funded or research. | ||
| Appointment, Summer Session | Appoint lecturer or other unclassified employee (for other than 12-month) during the summer academic period. | ||
| Background Checks |
Background checks are required for each person hired for a faculty, unclassified or classified benefits-eligible position at WSU that will continue for a term of longer than 6 months. See Protocols and Best Practices for guidelines and forms required.
Who Pays? There is a central fund in the Office of Human Resources that will pay for all GU positions through their Business Procurement Card (BPC); RU positions will need to be funded by the hiring unit. OHR will assign the BPC charges for RU positions to the hiring unit. |
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| Change of Status | Show any change in a current employee's status (e.g. promotion or transfer within the University, retirement, termination, name change, reclassification, FTE, title change, provisional to regular appointment, funding change, etc.) | ||
| Change of Status, Research | Project Director is to prepare a rough draft and send to Office of Research Administration, Campus Box #7 for completion of the form. | ||
| Classified Employee Evaluation & Development (CEEDS) | An on-line evaluation system for classified support staff. Supervisors should contact Joan.Antes@wichita.edu to schedule training. | ||
| Classified Position Description | A 4-page form to describe duties and responsibilities for classified positions. If this file doesn't save correctly to your computer, contact Libby.Gilbert@wichita.edu or (316) 978-6166. | ||
| Classified Position Applicant Screening Criteria | For search committee to screen applicants for classified staff positions. |
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| Classified Selection Matrix | Search chair to complete this grid to submit to HR to select applicant. | ||
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| Request to Fill | Begins the search process to fill any classified, unclassified or faculty position at WSU. | ||
| Request to Fill, Research | Project Director is to prepare a rough draft and send to Office of Research Administration, Campus Box #7 for completion of the form. | ||
| Search Process Report: Step 1 of the AAO-1 form | AAO-1: Step 1 -- Initiation of Search (2 pages) | ||
| Search Process Report: Step 2 of the AAO-1 form | AAO-1: Step 2 -- Evaluation/Interview Selection (3 pages) | ||
| Search Process Report: Step 3 of the AAO-1 form | AAO-1: Step 3 -- Selection Matrix (2 or more pages) | ||
| Search Process - 4 | EEO Applicant Information | ||
| Temporary Agency Help -- Administrative | Requisition form to request temporary agency administrative & office support staff. | ||
| Temporary Agency Help -- Information Technology | Requisition form to request temporary agency information technology staff. | ||
| Temporary Agency Help -- Trades & Light Industrial | Requisition form to request temporary agency trades & light industrial staff. | ||
| Unclassified Position Description | The Unclassified Position Description (revised: 10/09/2012) has been formatted to follow the fields in PeopleAdmin. The form is in a Word table format that will "grow" to fit the information you type in. Assistance and direction for writing position descriptions will be provided by Human Resources. Contact Lana.Anthis@wichita.edu or call (316) 978-6166 or Libby.Gilbert@wichita.edu or call (316) 978-6124 | Word |
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