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HUMAN RESOURCES

Hiring/Status Change Forms

Forms used by departments to change status of employees or positions within their department.

See the OHR Employment/Payroll Forms User Guide for an at-a-glance reference that you might want to keep as a hard copy.

 

[Additional Comp]  [Appointment] [Background Checks]  [Change of Status]  [Classified Position Description]
 [Hiring Procedures]  [Request to Fill]     [Search Process] [Temporary Agency Help]

 

 Forms by Name  Link to Instructions  Purpose of this Form  Versions
 AAO - 1/Search Process    Click here to go to search forms for unclassified professionals & faculty.  
 Additional Compensation

OHR 210

 Compensation for work not related to an employee's regular duties and not performed during regular work hours (e.g. teaching a class). For full-time unclassified employees only.

 Word
*PDF

 Appointment

OHR 300

 Appoint an individual to a position (other than as a Lecturer, Research or Summer Session appointment) at the conclusion of a search or direct hire to a new position. Note: Promotions or transfers are not shown on the Appointment form -- the new department completes a OHR 200/Change of Status form.

Word
*PDF

 Appointment, Lecturer

OHR 310

 Appoint temporary semester appointments that may include lecturers and paid adjunct appointments. Exempt positions paid a salary either incrementally or at semester end. (May be benefits eligible, dependent on credit hours taught in consecutive semesters.) For those teaching a course for academic credit.

 Word
*PDF

 Appointment, Research

OHR 320

 Appoint classified, unclassified professional or faculty to a position that is partially or totally grant funded. The Project Director is to prepare a rough draft and send to Office of Research Administration, Campus Box #7 for completion of the form. 

 Word
*PDF

 Appointment, Summer Session

OHR 330

 Appoint lecturer or other unclassified employee (for other than 12-month) during the summer academic period.

Word 
*PDF

 Background Checks  

 Background checks are required for each person hired for a faculty, unclassified or classified benefits-eligible position at WSU that will continue for a term of longer than 6 months. See Protocols and Best Practices for guidelines and forms required.

Who Pays? There is a central fund in the Office of Human Resources that will pay for all GU positions through their Business Procurement Card (BPC); RU positions will need to be funded by the hiring unit. OHR will assign the BPC charges for RU positions to the hiring unit.
 

 
 Change of Status

 OHR 200

 Show any change in a current employee's status (e.g. promotion or transfer within the University, retirement, termination, name change, reclassification, FTE, title change, provisional to regular appointment, funding change, etc.)

Word
*PDF

 Change of Status, Research

OHR 220

 Project Director is to prepare a rough draft and send to Office of Research Administration, Campus Box #7 for completion of the form.

 Word
*PDF

  Classified Employee Evaluation & Development  (CEEDS)    An on-line evaluation system for classified support staff. Supervisors should contact Joan.Antes@wichita.edu to schedule training.  
 Classified Position Description    A 4-page form to describe duties and responsibilities for classified positions. If this file doesn't save correctly to your computer, contact Libby.Gilbert@wichita.edu or (316) 978-6166.

Word

 Classified Position Applicant Screening Criteria

Checklist for filling Classified Positions

 For search committee to screen applicants for classified staff positions.

Word
*PDF

 Classified Selection Matrix    Search chair to complete this grid to submit to HR to select applicant.

Excel

 Hiring Procedures

 

 

 

   
 Request to Fill

OHR 100

 Begins the search process to fill any classified, unclassified or faculty position at WSU.

 Word
*PDF

 Request to Fill, Research

OHR 120

 Project Director is to prepare a rough draft and send to Office of Research Administration, Campus Box #7 for completion of the form.

Word
*PDF

 Search Process Report: Step 1 of the AAO-1 form

Guidelines

 AAO-1: Step 1 -- Initiation of Search (2 pages)

Word
*PDF

 Search Process Report: Step 2 of the AAO-1 form

 Applicant Name Download

 AAO-1: Step 2 -- Evaluation/Interview Selection (3 pages)

 Word
PDF

 Search Process Report: Step 3 of the AAO-1 form    AAO-1: Step 3 -- Selection Matrix (2 or more pages)

Word
PDF

 Search Process - 4    EEO Applicant Information

Word 
PDF

 Temporary Agency Help -- Administrative

 Pay Chart

 Requisition form to request temporary agency administrative & office support staff.

Word 
*PDF

 Temporary Agency Help -- Information Technology

Pay Chart

 Requisition form to request temporary agency information technology staff.

Word
*PDF

 Temporary Agency Help -- Trades & Light Industrial

 Pay Chart

 Requisition form to request temporary agency trades & light industrial staff.

Word
*PDF

 Unclassified Position Description    The Unclassified Position Description (revised: 10/09/2012) has been formatted to follow the fields in PeopleAdmin. The form is in a Word table format that will "grow" to fit the information you type in. Assistance and direction for writing position descriptions will be provided by Human Resources. Contact Lana.Anthis@wichita.edu or call (316) 978-6166 or Libby.Gilbert@wichita.edu or call (316) 978-6124 Word

Also see Student Employment Forms
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