Wichita State University -- Student Employment Forms
Enrollment Verification Report Guide
Hiring Process: Regular or Work Study Positions
| Forms by Name | Link to Instructions | Purpose of this Form | Versions | Adobe (*writable) |
| Americans with Disabilities | To report disability status and request for special accommodations. | |||
| Application for Student Employment | Optional application form for the convenience of the hiring department. | |||
| Direct Payroll Deposit | Complete this form & submit to Human Resources with voided check or deposit slip for direct deposit to the employee's bank. | |||
| Employee Information | Required by the State for employee's personal information & emergency contacts. |
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| Exception Request | Used by students to request an exception to the University's credit hour requirement for jobs on campus. | |||
| Graduate Teaching/Research Assistant Appointment/Payroll Change of Status, OHR 132 | For the department to change the current appointment of a grad assistant. Used when a position is terminated prior to original appointment end. Department must obtain appropriate signatures (as per funding) in the order listed; then send original to Grad School, Campus Box #4, for processing. | |||
| Graduate Teaching/Research Assistant Appointment Proposal/Payroll Authorization, OHR 131 | For the department to appoint a grad assistant to a new position. Department must obtain appropriate signatures (as per funding) in the order listed; then send original to Grad School, Campus Box #4, for processing. Department to complete this form and the green pre-employment form (hard copy available in Human Resources) to hire a grad applicant. |
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| I-9 | Employment eligibility verification required for all employees. |
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| International Student Employment Verification |
Included |
Form letter to be completed by hiring department for nonimmigrant student to present to Social Security Administration to receive a social security card to work on campus. | ||
| New Hire Report, State of Kansas | Required to report newly hired, rehired, and returning employees. | |||
| Oath/Tax Form plus the State K-4 | To be completed and signed by all employees in front of a Notary Public. | |||
| Payroll Direct Deposit | Complete this form & submit to Human Resources with voided check or deposit slip for direct deposit to the employee's bank. |
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| Social Security SSA-1945 | For jobs not covered by Social Security. | |||
| Student |
How to fill a position: |
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| Student Change of Status, OHR 134 | Hard copies not accepted after 10/31/09 | For department to change appointment of a student employee or terminate a student employee from a position. | ||
| Student Consent for Inspection | Required for all student employees to authorize WSU to inspect and/or release I-9 information to Immigration & Naturalization Service. | |||
| Student Employment Authorization, OHR 133 |
Hiring Process |
For the department to appoint a regular or work-study student to a new position. | ||
| Subtance Abuse Policy | Student employee's signature is required by the State. | |||
| Tax Withholding, State K-4 |
Included |
The State K-4 is now required in addition to the Federal W-4 which the student completes on the Oath/Tax form. |
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| Tax Compliance, Glacier Nonresident Alien Withholding |
Instructions |
Enrollment for a web based tax compliance system for foreign nationals employed by the University. |
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