Policies

Facilities Use Fee (Formerly Student Parking Fee) | Auditing Course Fees | Contracts and Compensatory Charges | Department Cost-Recovery Fees | All Semester Fees, Including Laboratory Fees, are Due and Payable in Full at Registration | Late Fees | Board of Appeals Residency Status | Unpaid Fees | Drop/Add Fee Policy | Refund Policy - Complete and Partial Withdrawals | Military Refund Policy | Tuition Waiver for Kansas Teacher of the Year | Student Fee Waivers for Institutional Personnel | Senior Citizen Fee Waiver

Auditing Course Fees

Tuition and fees per semester hour for courses and workshops audited are the same as for courses taken for credit.

Contracts and Compensatory Charges

This schedule does not limit the charges that may be collected under the arrangements with other governmental or private agencies, except that such arrangements may not provide for lesser charges. Tuition or other charges to more nearly cover actual costs of instruction are specifically authorized.

No tuition is charged to students enrolled in instructional programs for which the entire cost, including faculty, is financed by governmental or private agencies. Students enrolled in such programs on campus must pay all required student fees.

Department Cost-Recovery Fees

All departmental charges for specific goods and services (i.e., photocopy, optional instructional materials, placement office user fees, building use fees, summer orientation sessions, academic transcripts, registration fees, etc.) not explicitly identified herein will be priced at an amount that approximates actual costs..

All Semester Fees, Including Laboratory Fees, are Due and Payable in Full at Registration

The Director of Financial Operations and Business Technology is responsible for the assessment and collection of fees.

Late Fees

All accounts with a balance greater than $150.00 from tuition, enrollment related fees, or housing charges assessed in the current term will incur a $100.00 late fee on the first business day after the published payment due date. The payment due date for tuition and enrollment related fees will coincide with the Financial Aid Office consensus date, the Registrar's Office late enrollment date, and the Financial Operations Office 100% refund date. The payment due date for housing charges is stated in the housing contract.

All delinquent accounts with a balance due greater than $150.00 from tuition, enrollment related fees, or housing charges will incur a late payment fee of $100.00 ninety calendar days into the current term.

Board of Appeals Residency Status

The Associate Registrar, a representative of the Vice President for Campus Life and University Relations, a representative of the Director of Financial Operations, a representative of the General Counsel's Office, and an Associate Dean constitute the Board of Appeals for students who believe their residency status has been incorrectly assessed. The decision of this committee is final. Forms to initiate this process may be obtained in the Registrar's Office.

Unpaid Fees

Students who leave Wichita State University without meeting financial obligations to the University will have their records impounded by the Registrar. Their transcripts or diplomas will not be issued unless their account is cleared, and they may not enroll for a new term unless all fees are paid.

Students who are eligible to graduate but who still have unpaid tuition balances will not graduate until those fees are paid.

Drop/Add Fee Policy

Students who drop credits and do not add credits will be charged the proportional percentage based on the week they drop the credits. The percentages are published in the Schedule of Courses.

Students who drop and add credits will not be required to pay additional tuition/fees if the following conditions are met:

1. The drop and add occurs in one transaction
2. There are an equal number of credit hours added as are being dropped and the credit hours have an equivalent charge.
3. A course that has been added in accordance with parts a and b, and is subsequently dropped, will retain the same refund percentage as the original course dropped. Students who drop the added course that met the above conditions will have an adjustment made to their account. (Example:  A student drops course A and adds course B. Course A would have had a 0% refund; however, because conditions have been met, student receives a 100% refund for course A. Student then decides to drop course B. An adjustment is made to the account reversing the 100% refund received for course A.)

Refund Policy - Complete and Partial Withdrawals

To withdraw completely from the University, students must process drop forms for all classes in which they are enrolled and surrender their Certificate of Registration.

Students are eligible for refunds as shown below:

Guiding Principles:

• In short-term classes, students will have the first class period to determine if the class is suited for them. Students who register late or fail to attend the first class period in short term classes will not be eligible for 100% refunds according to the policy.
• The "first class day" refers to the first day of the part of term as defined by the department and Registrar’s Office; thereafter, the "day" refers to the business day. The length of the “part-of-term” determines the refund not the start and end date of the course.  When a course's part-of-term length falls between two of the above categories, then the shorter one is used.  (Example:  If course A part-of-term begins Monday and the actual course meets on Thursday, the refund business day begins with Monday not Thursday.  For an exception to this policy, student must complete "Petition for Exception to Tuition Refund Policy for Dropping".)
• If a short term class begins on Friday night, Saturday or Sunday, the student will have until the end of the first business day to drop the course. In order to receive a 100% refund for the class, the student must provide documentation that he/she did not attend more than four hours of the class.
• No one other than the Financial Operations and Business Technology Office or the Tuition Refund Board of Appeals is authorized to determine the amount of tuition refund a student will receive.

Exceptions to the Refund Policy:

• Students who, because of extenuating circumstances, seek a higher refund than is available by policy, must petition the Tuition Refund Board of Appeals. Petition forms are available here. The Petition must be filed with the appropriate documentation. A Petition for Tuition Refund beyond the Policy must be filed at the Financial Operations and Business Technology Office within the semester the course was taken.
• Students who may have received approval from the University Exceptions Committee for a late withdrawal from a previous semester are not eligible by policy for a tuition refund. These are separate issues and decisions.

Federal regulations may require students attending the University for the first time and receiving student financial aid (grants, loans, or work assistance) under Title IV or whose parent(s) receive(s) a loan under Title IV on behalf of the students who withdraw fully from the University will be subject to a different refund policy. Contact the Financial Operations and Business Technology Office for details.

Military Refund Policy

Students serving in the National Guard or Reserves who are called to active duty during an academic term are entitled to receive a full refund of tuition and fees. Students who are drafted and must report for active duty during an academic term are entitled to receive a full refund of tuition and fees. All refunds are subject to presentation of official documentation. Students who volunteer for military service will be subject to the University's nonmilitary refund policy. Room and board charges will be prorated to the extent that services have been provided.

Tuition Waiver for Kansas Teacher of the Year

Kansas Teacher of the Year recipient is allowed to enroll tuition free in up to nine credit hours annually provided the individual is actively pursuing a teaching career in Kansas. To be eligible, a person must be 1) a past or present recipient of the Kansas Teacher of the Year Award under the program administered by the Kansas Department of Education, and 2) employed as a teacher in an educational institution accredited by the Kansas Department of Education. A list of persons eligible for this tuition waiver is on file in the Board of Education Office.

Student Fee Waivers for Institutional Personnel

Student fees shall be waived for all Wichita State University employees who have full-time appointments.

Student fees shall be waived for all Wichita State University benefits-eligible employees who are not carrying full-time class loads (undergraduate 12 hours, graduate 9 hours), adjunct faculty members, and lecturers. These University employees must have an appointment for the semester in which the student fee is applicable.

Student fees shall be waived for currently enrolled students who are working in their Cooperative Education job or who are performing a required clinical rotation or internship off the Wichita State University campus (defined as the City of Wichita, its contiguous industrial sites and the South and West Campuses) for the entire semester.

Student employees and graduate assistants are not eligible for student fee waivers.

Senior Citizen Fee Waiver

In accordance with the Kansas Board of Regents policy, students who are at least 60 years of age may audit (no-credit) regular lecture or certain group activity courses where there is space available and for which they have the prerequisites, without paying tuition fees.  They must, however, pay the facilities use fees, workshop fees, or lab/special course fees.

Prerequisites include admission to graduate school for graduate courses, and program admission for courses in which program admission is required of all students.

Senior citizens must present a Medicare Card or driver's license to validate age. A special senior citizen registration is held after the first day of classes (see Schedule of Courses). Senior citizens desiring college credit or the assurance of space in specific courses may enroll and pay full fees during regular registration. Course prerequisites apply to senior citizens as well as other students.

Senior Citizens who have not enrolled at WSU before must complete an Application for Admission and pay the application fee before registering, $30.00 for undergraduate or $50.00 for graduate.

Senior Citizens who want to participate in at least one of the Human Performance Studies 152 sections have 3 options:

1. Purchase a membership in the Center for Physical Activity and Aging (CPAA), $50.00 for membership and $20.00 for parking per student. Enrollment through the Registrar's office is not necessary.
2. Those who want more complete access to Heskett Center and Ablah Library privileges may join the CPAA and enroll through the Registrar's Office with audit status in a zero credit hour section. Cost to include ($50.00 membership fee, $17.50 Heskett Center fee, and $3.60 facilities use fee) plus other fees that may apply.
3. Senior citizens can enroll in one class for full credit at a total cost of the current tuition, student fees, registration fee, and facilities use fee.

Members of the CPAA are eligible each semester for functional assessment testing of their ability to perform daily living activities and an annual bone density evaluation. Membership also provides an educational and informative monthly newsletter.