logo
WSU WOMEN'S ASSOCIATION

JPEG Image (615x172)

 

BYLAWS

Article I. Name and Object

The name of this organization shall be Wichita State University Women's Association. The purpose shall be to serve the interests of the University, to provide student scholarships, and to promote social interaction and a sense of community among its members.

Article II. Membership

Section 1. The membership shall consist of all faculty, administrative and unclassified staff wives, and all faculty, administrative and unclassified staff women who pay annual dues. Membership eligibility shall continue for retirees and for members whose active connection with the University has ended but who wish to retain or renew their membership.

Section 2.  Life Memberships shall no longer be granted after September, 1995; however, those granted prior to that date shall remain in force. Their voting privileges shall be retained, and their dues payments are optional.

Section 3. Honorary  membership shall be given to the wife of the University President and wives of past University Presidents.

Article III. Officers and Election

Section 1. The elected officers of this organization shall be a President, First Vice President, Second Vice President, Secretary and Treasurer. The appointed officers shall be a Curator, a Parliamentarian, a New Members Coordinator, an Historian, a Publicity Chair, a Newsletter Chair, a Yearbook Chair and a Special Projects Chair. The officers shall perform the duties prescribed by these Bylaws and by the parliamentary authority adopted by this organization.

Section 2. The President shall appoint a Nominating Committee consisting of three members, who shall present the name of one candidate for each office. Additional nominations may be made from the floor provided those nominees have previously agreed to serve if elected. All nominees for President must have had previous Executive Board experience.

Section 3. The term of office shall be one year and shall begin at the close of the meeting at which they are installed.

Section 4. A vacancy in any elected office may be filled by an appointment of the President.

Article IV. Duties of Officers

Section 1. Elected Officers.

A.  The President shall preside at all meetings, appoint all committee Chairs unless otherwise stated by the Bylaws, and have general supervision of all activities of the organization.

B. The First Vice President shall assist the President and, in the absence of the President, discharge her duties. She shall act as Chair of the Membership Committee.

C. The Second Vice President shall assist the President and, in the absence of the President and First Vice President, shall discharge the duties of the President. She shall act as Chair of the Program Committee.

D.  The Secretary shall keep a record of all proceedings of the regular and Board meetings. She shall have charge of all organization correspondence and all records including the Bylaws and Standing Rules.

E.  The Treasurer shall be custodian of all funds. She shall keep an itemized account of all transactions and pay all authorized expenditures.

Section 2. Appointed Officers.

A.  The Curator serves as custodian of any objects of value that may belong to the organization (other than library holdings).

B.  The Parliamentarian is a consultant who advises the President and other officers, committees and members on matters of parliamentary procedure.

C.  The New Member Coordinator shall serve as the organization's liaison with women who are eligible for membership. She shall work with the membership chair to inform these prospective members about the organization and to encourage them to join. The New Member Coordinator will maintain contact with these new members for a period of one year. She shall serve on the membership committee and discharge such duties as directed by the board.

D.  The Historian shall take pictures of events and keep a scrapbook of the organization's activities.

E.  The Publicity Chair shall be responsible for publicizing the activities of this organization.

F.  The Newsletter Chair shall provide pertinent information to the membership.

G. The Yearbook Chair shall be responsible for the production of the yearbook.

H.  The Special Projects Chair shall be responsible for coordinating special projects in support of the Scholarship Fund.

I. The Social Chair shall be responsible for securing appropriate facilities for meetings and special events as well as selection of menus and submitting proper reservation forms for the Association's Newsletter Chair when necessary.

Article V. Meetings

Section 1. The regular meeting shall be held on the third Thursday of the month unless otherwise ordered by the Executive Board.

Section 2. The number of members present shall constitute a quorum.

Article VI. Executive Board

Section 1. The elected officers, appointed officers, and standing committee Chairs of the organization shall constitute the Executive Board. The immediate past President shall be a member of the Board and serve as counselor.

Section 2. The wife of the University President shall be an honorary Board member without voting privileges.

Section 3. The Executive Board shall have general supervision of the affairs of this organization between its business meetings, establish the hour and place of meetings, make recommendations to the organization, and shall perform such other duties as are specified in these Bylaws. The Board shall be subject to the orders of the organization, and none of its acts shall conflict with action taken by the organization.

Section 4 Time and place of Board meetings shall be determined by the Executive Board.

Article VII. Committees

Section 1. All standing committees shall report to the Executive Board.

Section 2. Committee Chairs are appointed by the President and they shall appoint committee members as necessary unless otherwise provided by the Bylaws, and the committee membership shall be representative of the organization as a whole. Each committee Chair must keep a written record of the year's events for her successor.

Section 3.  Auditing. An Auditing Committee shall be responsible for auditing financial records of the organization.

Section 4. Long-Range Planning/Bylaws. A Long-Range Planning/Bylaws Committee shall be responsible for an ongoing evaluation of the organization. The Committee shall recommend strategies that will enhance the growth and development of the organization. The Committee shall prepare revisions and changes in the Bylaws at the request of the Executive Board. Following the Board's approval of the projected changes, the Chair shall notify and present them to the membership for approval.

The Committee shall consist of six members: two appointed each year for a three-year term by the President. These six members shall have previously served on the Executive Board. Should a vacancy occur, the President shall appoint a member to fill the unexpired term.

Section 5.  Courtesy. A Courtesy Committee shall be responsible for the amenities of the organization.

Section 6. Interest Groups. An Interest Group Committee shall see that all active Interest Groups have a Chair, transmit all names of interested members to that Chair, and be sure that all participants in the Interest Groups are members of the organization. The Chair is also in charge of helping new groups form as interest indicates.

Section 7.  Membership. This committee shall keep a current file of all members. The Membership Committee shall consist of the First Vice-President as Chair, the Yearbook Chair, the New Member Coordinator, and four additional members appointed by the Chair, serving alternate two-year terms, two expiring each year. Vacancies and additional members should be appointed by the Chair.

Section 8.  Newsletter. A Newsletter Committee shall provide pertinent information to the membership.

Section 9.  Program. The Program Committee is responsible for providing programs for all regular meetings.

Section 10.  Social. The Social Committee shall be responsible for securing appropriate facilities for meetings and special events, and for securing Chairs for each of these.

Section 11.  Telephone. A Telephone Committee shall establish a network of telephone callers to inform the membership of activities and to take reservations when required.

Section 12.  Yearbook. A Yearbook Committee shall be responsible for the production of the yearbook.

Section 13. Scholarship. The Scholarship Committee shall be responsible for managing the WSU Dames Scholarship funds and selecting recipients. The committee shall consist of five members. The Chair shall be the immediate Past President; the members shall be the Treasurer, the Special Projects Chair, the previous year's Scholarship Chair, and a member-at-large.

Section 14. Such other committees, standing or special, shall be appointed by the President as the organization of the Executive Board shall from time to time deem necessary to carry on the work of the organization. The President shall be an ex-officio member of all committees except the Nominating Committee.

Article VIII. Parliamentary Authority

The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the organization may adopt.

Article IX. Amendment of Bylaws

Section 1.  Bylaws. These Bylaws can be amended at any regular meeting of the organization by a majority vote of the members present, provided that the amendment has been submitted in writing at the previous regular meeting.

Section 2. Standing Rules. These Standing Rules may be adopted or amended at any regular meeting by a majority vote.

Standing Rules

1. Membership

A. The annual dues of the organization shall be $15 payable by October 5 of each year. Dues for second semester new members shall be waived.

B. Dues shall be waived for the wife of the University President, and the wife of any former University President on the faculty.

2. Officers

The President and Treasurer shall make the proposed budget and present it to the membership for approval.

3. Committees

A.  Auditing. The Auditing Committee shall make its report by July 1st.

B.  Courtesy.

1) Get well cards shall be sent to any member who is ill or hospitalized.

2) The WSU baby spoon shall be given to a member upon the birth or adoption of a baby.

3) A baby card shall be sent to any faculty wife or faculty woman who is not a member upon the birth or adoption of a baby.

4) Sympathy cards shall be sent upon the death of a member or spouse, immediate family of a member or spouse, faculty member or spouse (not a member).

5) At the death of a member, $25 shall be donated to The WSU Dames Scholarship Fund.

6) At the death of the spouse of a member, a $10 contribution to an appropriate memorial shall be given.
7) Gift Books. Children's books shall be purchased in honor of each of the following:

a. the wife of each new University President

b. the out-going President of the WSU Women's Association

c. Faculty/Administrative member of the organization at her retirement

d. a member at the retirement of her Faculty/Administrator spouse

 

C. Membership.

1) The Membership Committee shall serve as a review board empowered to make a final decision on cases requiring special consideration.

2) The committee must keep a complete written record of its decisions and the basis on which each decision was made.

D. New Member. A Committee shall be appointed to assist the New Member Coordinator. A New Member Interest Group shall be formed to help new members become acquainted with our organization. Other Association members interested in assisting in this process will be encouraged to join this Interest Group.

E. Special projects. These shall be undertaken to support the Scholarship Fund. A committee will be appointed by the Special Projects Chair to recommend and carry out these projects.

 

4. Scholarships

Monies from the Endowed Scholarship Fund and from any special project so designated shall be awarded on the basis of financial need, or merit, or inability to qualify for other scholarships. Preference shall be given to non-traditional women students. The scholarship recipients shall be selected by the Scholarship Committee.

Special Note

Members of the WSU Women's Association may borrow the silver tea and coffee service, silver punch bowl and tray, the 35-cup electric coffee maker, and glass cups and plates (four dozen) at no charge. For further information, contact the Curator.