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ACCOUNTS RECEIVABLE

Accepting Credit Card Payments

 

Policies and Procedures:

Statement of the University's policy for handling credit card data.

Security of Credit Card Data Policy, WSU Policies and Procedures, Section 13.14*

View the PCI Payment Compliance Overview Powerpoint in PDF here:

Annual Payment Compliance Review

Financial Operations statement of procedures for University departments accepting credit cards.

Campus Department- Credit Card Procedures

For more information regarding PCI compliance please visit the PCI Security Standards Council* site.
 

Overview:

Credit cards currently accepted by WSU departments are American Express, BCcard, Carte Blanche, China Union Pay, DinaClub, Diners Club, Discover, JCB, MasterCard and Visa. Please note that this does not apply to Student Account Suite for tuition, housing, etc.

Participating WSU departments are assessed a fee. All employees in a department who will be working with credit card transactions are required to complete FERPA and annual credit card acceptance training. The department must provide an active dedicated ethernet port (only credit card transactions may be run from this network location).
 
Options for Accepting Credit Cards:

If your department is interested in accepting credit card payments, please click here. Once the information is received you will be contacted.

  • Touchnet Cashiering (CME) - for in-person or "card present" transactions. The department would have a credit card swipe machine and the customer would sign for the transaction. (Dedicated port required.)
     
  • Touchnet Marketplace UPAY and USTORE - for online or "card-not-present" transactions. These transactions require card holder billing address and cvv verification. (Dedicated port required if payments are accepted on campus.)

Forms and Links:


Wichita State University abides by the payment card industry (PCI) standards known as PCI-DSS (Payment Card Industry – Data Security Standard). The goal of these standards is to protect credit card information of students, staff, faculty and community members who use their credit card to purchase goods or services offered by any Wichita State University department or organization.

All employees involved in the collection, processing, storage or transmission of credit card information must participate in an annual training program that reviews the PCI-DSS standards and the specific credit card processes of Wichita State University. 

Prior to receiving access to the software applications used in the processing of credit cards at Wichita State University, you will be required to submit an Annual Employee Credit Card Agreement.  You will be asked to log into the WSU Portal before the form will be accessible.  Please read the form and the associated documents, then click ‘Submit’ to complete the process.

Once you have submitted the form, please email wsuaccountsreceiveable@wichita.edu, so your access can be completed.

* This link leaves the WSU Accounts Receivable website.