SIGN UP TO ASSIST
The first step to becoming part of the WSU Commencement Staff team is signing up. We have commencement ceremonies twice a year with three ceremonies held in spring over the course of one day and one held in fall. When you fill out this form, you will be signing up to assist in one of those ceremonies. Throughout the semester you will receive information regarding the upcoming ceremony along with updates and information on the events. Participation is voluntary; you will be fed well and enjoy a great time with a fun group of people as you welcome thousands of guests and graduates to this memorable event. You should check with student organizations you are a member of or your department to see if there are even more benefits to your participation.
Please note that non-exempt employees who have prior approval from their superviser to assist with commencement, are eligible for overtime pay and must be compensated for their extra time worked. Should you have questions, call Sarah Hunterat extension 6124 or Judy Espinoza at extension 3540.
There are two levels of roles available with commencement. All staff at commencement are the face of Wichita State University. Many of the individuals filing through the doors and walking the corridors of Charles Koch Arena at commencement time have never been to WSU before and may have traveled many miles to get here, so commencement staff are there to welcome them to the university. Many of the guests at WSU commencement ceremonies are not familiar with WSU or the arena and the commencement staff team is there to ensure that they feel welcomed and able to find what they need.
Guest Relations Staff
A few things that the guest relations staff assist with include:
Ceremony Logistic Staff
Ceremony logistic staff often play a critical role in the execution of the ceremonies. These individuals often have responsibility for an area listed below and are often the communication link with the planners, University PD, EMS, etc.
Individuals that serve in a Ceremony Logistic Staff role are asked to work all ceremonies and are required to attend additional training.
WHERE TO GO AND WHAT TO WEAR
If you have not assisted with commencement before, you are asked to attend one of two training times. The training times are Tuesday, May 8, 2018, 10:30-11:30 a.m. and Wednesday, May 9, 2018, 4:00-5:00 p.m.