ACCOUNTS PAYABLE
(316) 978-3075
Edna Bates, Assistant Director
978-5988
Email: Edna Bates
Linda Matney, Supervisor
978-3075
Email: Linda Matney
Responsible for all aspects of the Accounts Payable function. Advises and answers all questions concerning Accounts Payable procedures, processes, and matters. Reviews and distributes all incoming Accounts Payable correspondence. Processes construction contract payments, monthly batches of Bookstore and Recreation Center invoices, and processes the monthly Procurement Card Payments.
Riki Wells, Open File Clerk
978-5798
Email: Riki Wells
Reviews Requisitions and Purchase Orders prior to payment, and places them into or withholds them from the payment process (depending on whether or not they have met the established payment criterion). Maintains the open file of unfilled Purchase Orders and other Agency Purchase Orders that are not ready for payment. Hand batches special items to the State Department of Administration.
Robin Traore, Voucher Payment Clerk
978-5796
Email: Robin Traore
Prepares large batches of Vouchers to be submitted to the State Department of Administration for the issuing of warrants.
Virginia Crowley, Warrant Clerk
978-5886
Email: Virginia Crowley
Distributes incoming warrants to payees. Requests copies of paid warrants and re-issue of lost warrants. Prepares warrant cancellations. Issues request for stop payments on warrants. Processes Interfund Vouchers.
Carol Russell, Document Imaging
978-5840
Email: Carol Russell
Penny Post, Accountant II
978-5828
Email: Penny Post
Controls and assigns the funding of each purchase requisition of the university before it is processed in the accounting system. Each requisition is checked against the appropriate department to insure funds are available before the voucher is processed. Reviews each requisition and: insures object codes are correct, assigns vendor codes, insures invoices match requisitions, insures departmental budgets have been properly funded. Maintains detailed ledgers on each encumbrance and reconciles encumbrances.
Penny Voyles, Office Assistant III
978-6932
Email: Penny Voyles
Assists Funding Accountant with the department responsibilities. Records vendor number on each requisition and maintains vendor files. Assists in maintaining office copier supplies.