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HUMAN RESOURCES

To Apply for Family & Medical Leave (FMLA)

Notify the Employer:

The employee must notify employer of the need for taking Family and Medical Leave. (Employee's immediate Supervisor or the Office of Human Resources FMLA representative.)

  • Notify in advance -- at least 30 days before FMLA leave is to begin, if the need for leave is foreseeable. If this is not practical, notice must be given as soon as practicable, meaning as soon as both possible and practical.
  • Notify verbally at least 1 or 2 business days when the need for leave becomes known to the employee.
  • Submit the appropriate completed FMLA forms as referenced below within 15 calendar days of the verbal notice, unless unusual circumstances exist.

Also see Family and Medical Leave Act Guidelines and Procedures and/or the Shared Leave Program Guidelines and Procedures.

Who is Eligible?

Employees who have 12 months of University/State service and who have worked 1,250 hours in the immediate previous 12 months.

When Can You Use FMLA?

  • For employee's own serious health condition;
  • To care for a spouse, child or parent with a serious health condition; and
  • Birth, adoption or foster care placement of a child.

Total Time Allowed for FMLA:

The total of all time off (unpaid/paid) for FMLA leaves cannot exceed 12 workweeks during any 12-month period.  Wichita State University utilizes the "rolling year" for calculating the 12-month period for Family and Medical Leave eligibility.  This method calculates eligible FMLA leave in a 12-month period measured backward from the date of the first day of FMLA leave.

FMLA Forms:

Who to Contact:

Libby Gilbert, Assistant Director/FMLA Coordinator
Libby.Gilbert@wichita.edu
(316) 978-6124

Micah Thompson, Benefits Specialist
Micah.Thompson@wichita.edu
(316) 978-3079

Frankie Brown, Director of Human Resources
Frankie.Brown@wichita.edu
(316) 978-3540