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HUMAN RESOURCES

Employment and Income Verification


WSU utilizes The Work Number
Theworknumber.com or 800-367-5690
WSU’s Employer Code is 18113

 

Refinancing your mortgage? Renting an apartment? Buying a car?

Wichita State University uses The Work Number® to provide automated employment and income verifications on our employees.

The Work Number is a fast and secure way to provide proof of your employment or income—a necessary step in many of today’s life events involving credit, financing, or securing of benefits or services. The Work Number simplifies the verification process and accelerates credit decisions through an online system available to verifiers 24 hours a day, 7 days a week. More than 200,000 credentialed verifiers rely on The Work Number for rapid access to information critical to their decision process, and over 2,900 employers nationwide have entrusted The Work Number to provide this important service on behalf of their employees.

Here’s How it Works:

  1. Wichita State University’s human resources department securely transmits employment and income data to The Work Number on a regular cycle, so the information remains current.
  2. When you apply for credit or other services where proof of employment or income is required, you provide consent to the credit grantor to verify that information when signing the application.
  3. The verifier—who has been carefully screened and credentialed before gaining access to the system—uses the Wichita State University’s employer code: 18113 and your Social Security Number to look up your record on The Work Number database. 
  4. The verifier must provide a valid reason or permissible purpose for requesting the information, as defined by the Fair Credit Reporting Act (FCRA).
  5. With the above conditions met, the verifier can validate your employment or income in seconds, accelerating the decision process and helping you obtain the credit you deserve.


Applying for Public Assistance?
Thousands of social services agencies nationwide use The Work Number regularly to perform verifications. If asked for proof of employment or income, simply inform your caseworker that the information is available on The Work Number, and direct them to www.theworknumber.com or 800.660.3399 for more information.

Need help?
The Work Number Client Service Center is available Monday – Friday; 7am – 8pm (CT) at 800.367.2884.
For TTY–hearing impaired call 800.424.0253.



What is the Work Number?

The Work Number®, a service of Equifax Workforce Solutions, automates the employment and income verification process. It allows our employees—both current and former employees—to have their employment and income verified instantly online. This fast, secure service is used when applying for a loan, buying a car, leasing an apartment, qualifying for a public assistance benefit or similar instances where proof of employment or income is required. It’s simple to use and provided at no cost to the employee. More than 200,000 credentialed verifiers rely on The Work Number for rapid access to information critical to their decision process, and over 2,700 employers nationwide have entrusted The Work Number to provide this important service on behalf of their employees.

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What information is provided?

Data available to verifiers includes:

  • Employee name
  • Most recent hire date
  • Termination date (if no longer employed)
  • Total time with company
  • Job title
  • Rate of pay
  • Gross earnings for current year-to-date, including base pay, overtime, bonuses,
  • and commissions
  • Gross earnings for last year and two years past, including base pay, overtime, bonuses, and commissions

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How does it work?

  1. Wichita State University has contracted with Equifax and securely transmits information to The Work Number at every payroll cycle to ensure that the employment and income data available to authorized verifiers is current.
  2. When an employee applies for credit or other services where proof of employment or income are required, the employee provides consent to the credit grantor to verify that information. This is normally in the form of a signed acknowlegment during the application process.
  3. The credit grantor—who has been carefully screened by Equifax and previously credentialed to use the system—logs in, provides a valid reason or permissible purpose (as defined by the Fair Credit Reporting Act) for requesting the information, and instantly retrieves the data.
  4. In some instances, the verifer must obtain a Salary Key prior to verifying income.
  5. A Salary Key is a unique six-digit number that allows one-time access to an employee’s income data. The employee creates the Salary Key at www.theworknumber.com/employees and provides it to the verifier.

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How and when does an employee create a Salary Key?

In most instances, the employee’s consent to have income verified is attained by the verifier during the application process. However, an additional consent mechanism available through The Work Number is the Salary Key.

To generate a Salary Key, the employee goes to www.theworknumber.com/employees or calls 800.367.2884. The employee will be prompted to enter the Wichita State University employer code 18113 and his or her User ID and PIN. Once logged in, the employee will select the option to create a Salary Key and the system will generate a 6-digit random number. The Salary Key is displayed or voiced to the employee. It is a single use code, and the employee must create a new Salary Key for each income verification needed. An employee may have up to three codes active at one time.

How does an employee get the User ID and PIN required to obtain a Salary Key?
If logging into the system for the first time, the employee will use a default User ID and PIN combination.  For Wichita State University employees, the default User ID & PIN scheme is:

ID: WSU ID (case sensitive, letters must be capitalized)
PIN:  Last 4 of SSN + YYYY of birth year.
Once an account is established, the employee can change or personalize their login information. Designated HR administrators or webManagers have the ability to reset logins for employees if needed.

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Why do we outsource verfications?

Handling employment and income verifications in-house requires HR staff dedicated
to this activity. In addition to the obvious labor-related cost, it also exposes our organization to liability, as unknowingly providing sensitive employee information to a non-authorized requestors could result in violations of privacy regulations and potentially result in lawsuits. Using The Work Number effectively eliminates the work and the liability associated with providing verifications. It also frees-up our staff to focus on other critical HR functions.

Having data on The Work Number database benefits our employees as well, who can have verifications performed 24 hours a day and 7 days a week, instantly and securely. This facilitates on-the-spot financing decisions during evening hours or on weekends, and eliminates the need in many scenarios for the employee to provide paystubs or other documentation—the verifier gets the information they need directly from the database.

Verifiers pay a fee to obtain employment and income verifications from The Work Number. The practice of paying a fee for employment verification is widely accepted and generally taken from the loan-processing fee that most lending institutions or property managers charge for loan or rental applications. Our employees are not charged any additional fees for this service. Verifiers largely prefer this method of obtaining information and are willing to pay for the service, as it dramatically accelerates their processing time and results in operational cost savings for them as well.

If you receive any questions regarding the fees or services of The Work Number, you should immediately direct callers to The Work Number Client Service Center
at 800.367.5690. It is not your responsibility to explain the Work Number service
to verifiers.

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Who to Contact:
 

Lyndsay Pletcher
HR Generalist
lyndsay.pletcher@wichita.edu
Phone: (316) 978-6151

 

Margene Webster
Student Records Specialist
margene.webster@wichita.edu
Phone: (316) 978-6149

 

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Reviewed 12/12/16 LA

Edited: 06/15/2017 SH