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HUMAN RESOURCES

Search Waivers

A search waiver is a tool used to hire for a position without conducting a search when certain conditions apply.

A search waiver hire can be requested:

  1. An individual may be hired without a formal search process if the individual, or the position the individual is to assume, was provided for and/or referenced in a grant application or contract proposal that has been approved and funded.
  2. An individual may be hired without a formal search process if the position is funded by a grant or contract and the employment relationship is anticipated to be no longer than eighteen (18) months in duration.
  3. An individual may be hired without a formal search process if the individual has been previously employed by the University as a student employee or a research assistant for a minimum of eighteen (18) months prior to the proposed hire.
  4. An individual may be hired without a formal search process if the position is a Visiting Professor or Visiting Scholar position anticipated to be no longer than three (3) years in duration.
  5. An individual may be hired without a formal search process if the individual has previously been employed in private business or industry or in a governmental position, and possesses unique qualifications, experiences, talents and skills that would benefit current or prospective University students.
  6. An individual may be hired without a formal search process if the individual meets the minimum requirements for the position and helps the University meet its goal of a diverse workforce. This applies to those who fall within job groups with goals targeted by the Affirmative Action Plan including individuals with disabilities, veterans, minorities and females. Job groups not targeted by the Affirmative Action Plan will be considered under appropriate circumstances. An interview process is necessary to ensure the candidate meets the job qualifications and is committed to WSU’s goals.  
  7. Any request for a search waiver must be submitted to the Director of Equal Opportunity and the Director of Human Resources for review and comment prior to a final decision being made by the responsible vice president or the President of the University.

 Policy 3.29 / Search Waivers outlines the approval process for hires appointed without requiring a search. 

How to fill a Search Waiver:

  • Any request for a search waiver must be submitted to the Director of Equal Employment Opportunity and the Director of Human Resources for review and comment prior to a final decision being made by the responsible Vice President or the President of the University.
  • Once the search waiver approval is complete, a Modify & Fill will be started in PeopleAdmin to request to fill the position.
  • Human Resources will send a link for the approved search waiver candidate to apply to the position. The link will be sent either through the appropriate vice president's office, to the department or directly to the individual to be hired.
  • A background check could be necessary based on the individual to be hired. Human Resources will alert those in the hiring process of the need for and the outcome of the background check.
  • Human Resources will start the Hiring Proposal for approvals. The Admin in PeopleAdmin will need to enter specific information for the search waiver based on the type of the position being filled.
  • The employee cannot begin work in the new position until the Hiring Proposal is fully approved.

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Who to contact
If you have questions about any of the materials or would like further assistance, please contact:

Director of Equal Employment Opportunity-Unclasified/Faculty    
 
Director of Human Resources

Jane Link
Director of Equal Employment Opportunity
jane.link@wichita.edu
Phone: (316) 978-3187

Judy Espinoza
Director of Human Resources
judy.espinoza@wichita.edu
Phone: (316) 978-3540

Employment Team

Julie Windham
Employment Manager
julie.windham@wichita.edu
Phone: (316) 978-3554

Tonya Cruz
Employment Advisor
tonya.cruz@wichita.edu
Phone: (316) 978-3061

 

Lloyd Hatfield
Employment Advisor
lloyd.hatfield@wichita.edu
Phone: (316) 978-3556

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Reviewed: 01/09/17 JW

Revised: 02/06/2017