Contact timekeeping staff in OHR for the following:
Computer Sign On
Exceptions and/or positive time are entered on the individual's time screen. See Banner Timekeeping Quick Reference for an overview of time entry process.
Review of Department Time Entry
Early Sign-off Procedures
When early sign-off is required by the OHR timekeeping staff, overtime or extra hours worked cannot be projected beyond the early sign-off day. You may assume that the employee will work their regularly scheduled hours for the remainder of the week and record overtime or extra hours worked prior to sign-off as you would normally record OTM, CME or OTP. Extra hours cannot be projected for the day of sign-off.
Leave time used or additional time earned must be recorded on the Exception Report. The University requires all employees to complete an OHR authorized exception/positive-time report form whether or not leave time is used with the following exceptions: 1) Graduate student employees, temporary salaried employees (U4s) and lecturers are not required to complete the report and 2) Faculty and exempt unclassified professionals are required to complete an online report using Banner Self Service, Employee Leave Report option on myWSU.
• All paper exception report forms are to be completed in ink.
• All paper exception report forms must include the following information:
1) payroll period from and to dates (Sunday through Saturday);
2) employee's position number;
3) employee's first and last name;
4) employee's myWSU ID#;
5) any leave time used;
6) any extra time worked;
7) positive time worked (students, temporaries, stand-by time);
8) employee's signature (attesting to hours worked and/or leave used);
9) supervisor's signature (confirming hours worked and/or leave used);
10) timekeeper's initials and date (indicating time has been reviewed and entered);
11) timekeeping auditor's initials and date (indicating the employee's time has been verified to the HRPAY Department Time Report by someone in the department other than the timekeeper);
12) budget officer's signature (when authorizing extra hours paid).
The timekeeping staff in OHR will periodically review departmental time records for the previous calendar year. They will check for accuracy of form completion, time entry and retention of records. University internal auditors will also review departmental time records as they audit University departments.
Timekeeping records (individual exception and positive time reports) must be kept on hard copy or imaged for 5 calendar years. Records should be filed by pay period per calendar year. For simplicity, we suggest establishing a routine of keeping records for the current year plus the five previous years, purging the oldest records at the end of each year.
Reviewed: 11/07/2017 LP