Vehicle Reservation Form


To reserve a university vehicle please submit your request below.  Our rental fleet consists of one 12 passenger van, two 15 passenger vans and one Ford Explorer.  Vehicles rent for $45 per day with unlimited mileage.  The Physical Plant will maintain an authorized driver list.  In order to be an authorized driver you must have a valid driver’s license and complete van driver training.  Please see http://webs.wichita.edu/inaudit/ch20_19.htm for WSU Driving State Vehicles Policies and Procedures.

Vehicles must be picked up by the authorized driver(s), who will have to present their driver’s license. Vehicles can be picked up at Physical Plant between 8:30 and 3:00, Monday through Friday. Vehicles can be returned after hours to the small parking lot adjacent to the west side of the Physical Plant Building, just east of the water tower. (The parking lot between the EEB and Physical Plant can be used if the aforementioned lot is full) Keys can be dropped in a key box that will be located at the west entrance to the Physical Plant Building.

When picked up, vehicles will have a full tank of gas. It is the responsibility of the renting department to ensure vehicles are returned with a full tank of gas and no trash in the vehicle. For those times the vehicles are returned with less than a full tank of gas, the renting department will be charged the cost of filling the tank. There will also be a charge if the interior of the vehicle requires significant cleaning.

All fields are required

Type of Vehicle Requested

12 Passenger Van
15 Passenger Van

Name of Driver

Driver DOB

Drivers License Number

Org Number

Fund Number

Pickup Date

Pickup Time

Return Date

Return Time


Reason for Travel

Your Name (Requester)

Your Phone Extension

Your Email