Application Procedure

Scholastic and Other Information

The application requests your current class level. Students usually exchange during their sophomore or junior years. Seniors are generally not eligible due to WSU policy requiring a certain number of last hours to be completed here. Special exceptions can be made, but that is entirely up to your individual college. If you are a junior, talk to your academic adviser ASAP to find out how to approach this problem.

Pay special attention to the question concerning where you want to live. Be sure that the host schools you want offer the options you choose. For example, if you want to go to Salem University, you should notice in the directory that on-campus living is required. If your application says you plan to live off-campus while attending Salem University, we'll know that you haven't entirely researched your decision.

Exchange Terms: A semester or a year?

When deciding how long you want to be on exchange, realize that it is much easier to come home earlier than planned then it is to stay longer. If a school has you scheduled to stay only in the fall, they will likely have another student coming in the spring to replace you. If you want to exchange for a full year assuming all is good, get placed for a full year.

The Placement Process

This part of the application is very important. You can list up to five schools in order of preference that you want to attend, but you do not have to list five schools. If you know that you only want one particular school, just list that school. You can tell if a school is on a quarter or semester schedule by looking at the information under the black box in the directory. Once again, be sure that if you need classes in your major, that school offers your major. Refer to the NSE directory to see what majors each college offers.

The actual placements are handled in "rounds." During round one of the conference, only first choice placements can be considered. We complete a placement card with your individual information and list of schools in preference order. The only information on the card is your name, address,
home campus, where you want to live while on exchange, and year in school. There is no information regarding gender, GPA, ethnicity as these are not items to be considered when coordinators make their decisions. We'll give your card to your first choice school. If they can accept you, they circle their school name on your card; if they can't, they will draw a line through their name on your card.

At the end of round one, the cards of students who were not accepted at their first choice school come back to the home coordinator. The schools that are closed after round one will be crossed off the choice cards and those cards will then go to the next open school on the students list. So, if your first choice is Florida International University and they don't accept you, then we will try to place you at your second school. However, if you choose a competitive school as your second choice, chances are very good that they will be closed. Therefore, we would have to move on to your third choice, and so on. It is extremely important that you use viable schools for your 2nd-5th choices. Any school on plan B is fine for a first choice school, but after that you need to be sure to choose a school that is not known to be closed after the first round each year. See the Placement Information sheet to see which schools are competitive and which are not. These statistics were all taken from last year's placement conference.

When the time comes to fill out placement cards, sometimes more than one student wants to attend the same school. In some cases, schools will take a few students from the same school, but usually they won't take many more than that. So, students must be ranked for their first choice school. The rank is determined by a score given on your application, interview, and recommendations. Before the conference, we meet with all students to tell them their rank to their first choice school. The order of choices can then be adjusted if desired. When coordinators receive the placement cards, it will indicate that student's rank number. If they can only take one of two, the coordinator must accept the student who is ranked #1 first, then #2 and so on.


You need to have at least two references fill out the reference forms provided. One of these MUST be your academic advisor. When getting courses approved to take on exchange, your academic advisor will play a vital role. Therefore, we want you to make contact with that person early on so they know your situation before the spring when you need their help. If you feel that your academic advisor doesn't know you well, and may have to mark "Unable to Judge," you can make copies of the form and also give them to a third person who knows you well enough to evaluate you. You can turn in as many references as desired, just make sure at least one of them is from your advisor. The application is not complete until the reference forms are in; therefore it is your responsibility to see to it that your references get the forms in before February 2.

Supporting Materials or Other Requirements

Be sure to turn in your Program of Study Statement on the form provided. You can print, type, cut & paste, etc. Please make sure it is legible.

The Application Process is not complete until your application fee is turned in. The fee is $200 and must be paid in one check or money order, made payable to WSU-NSE.

After your entire application is turned in (including references and application fee), you need to schedule an interview. Call or stop by the NSE office to do this.