Student Checklist

To help you keep track of everything you need to know and do throughout the exchange process, we've prepared the following checklist. This is a very important document and you will want to keep it handy throughout your exchange. Feel free to contact us if you have any questions or problems! 

General Timeline

Prior to Placement

1.Review the directory and create a brief list of institutions to which you are interested in exchanging.

  • Be sure that you consider only schools that operate on plan B.
  • Remember to utilize the catalogs, campus detail information, program information, Internet information, placement statistics, and other NSE member information available in the NSE office.
  • If you are in a program such as Business that requires you to attend a school with specific area accreditation, be sure to research your schools ahead of time.
  • Consult with your academic adviser to help identify appropriate exchange options.
  • Check the viability of each of your selections (see the viability sheet found in the application packet).
  • As you select schools, be sure to keep certain factors in mind: How long do you want to exchange? Do your host selections allow for single semester or mid-year placements? Are you required to live on-campus? Is there any on-campus housing available? Is your major offered?
  • Discuss NSE participation with family, friends and former exchange participants.

2. Complete the application and pay the $200 fee by Feb. 2, 2015.

3. Schedule a personal interview with the NSE coordinator - you will be contacted with information on how to do so.

4. File the FAFSA for federally funded financial aid by the deadline.

Immediately Following Placement at the March Conference

1. Sign and return the Placement Acceptance Form to WSU's NSE Office.

2. Read all information sent by host coordinator and meet all specified deadlines.

3. Complete an advising agreement governing how courses will be accepted by WSU.

4. Consult with Financial Aid to adjust your aid for the budget of your host campus.

Prior to Exchange

1. Fill out all of the paperwork.

2. Be sure current summer address is on file in the Wichita State NSE Office.

3. Register for the Wichita State NSE "dummy" course.

4. Register for classes at the host campus.

5. Pay tuition and fees to Wichita State. Keep a copy of your receipt for your host coordinator.

During Exchange

1. Notify host coordinator when you arrive on campus. Forward host campus address to host and WSU campus coordinators. It is CRUCIAL that you keep both NSE offices up-to-date regarding contact information. You are still a student at Wichita State, so the University needs current contact information for you--including for the summer prior to exchange. To give or change address information, you can call the WSU NSE office at one of the numbers listed on the front of this sheet.

2. Become familiar with your host coordinator and how to contact him or her. If you were to experience troubles while on exchange, your host coordinator will be your first contact. When you arrive on campus, make it a point to visit with the coordinator and get to know him or her.

3. The final day to make changes to the number of hours you are enrolled in at WSU and still receive a refund will be the same date as posted in the course schedule as the last day to receive a partial refund. As a NSE student, you will be eligible for a 100 percent refund up to this date, after which no refund will be issued. Also be sure you are aware of the consequences of dropping a class at your host institution. If you decide to add a class, therefore increasing the total number of credit hours you are enrolled in, the same deadlines for adding classes will apply (as listed in the course schedule), and yes, you must pay for the additional credit hours.

4. Once registration begins at WSU for the next semester, you will re-enroll in the WSU "dummy" course (if you are slated to exchange for another semester). We will send the section numbers to you when they are available.