That Gay Group’s Constitution 2012-2013
Article I: Organization Name
The name of this organization shall be That Gay Group!
Article II: Purpose Statement (as submitted on registration form)
It shall be the purpose of That Gay Group, first and foremost to provide a supportive, social space for
lesbian, gay, bisexual, pansexual, transgender, otherwise queer-identified, and questioning students, faculty, and staff and their allies. In addition, by means of education; activism; policy change; and intergroup, campus-wide, and community events; That Gay Group seeks to extend the boundaries of that space, ultimately to include all of the campus and Wichita-area community.
Article III: Membership and Eligibility Criteria
Must be within the policies of WSU, State and Federal Laws.
The WSU Policy States:
8.10 Statement of Nondiscrimination in Educational Programs, Activities and Gender Identity.
It is the policy of Wichita State University to prohibit discrimination in educational programs and activities because of race, color, religion, gender, age, marital status, national origin, sexual orientation, political affiliation, disabled/Vietnam-era veteran status or physical or mental disability.
In addition, it is the policy of Wichita State University to prohibit discrimination in educational programs and activities on the basis of race, religion, color, national origin, gender, age, sexual orientation, marital status, and political affiliation, status as a veteran or disability. That Gay Group shall not discriminate in its membership, programming, or activities, on the basis of gender identity or expression.
Section A: Membership is open to any enrolled WSU student or community member:
1. Affirms the Community Values of That Gay Group.
2. Attends at least three consecutive TGG meetings over the course of a single semester, or attends three nonconsecutive meetings, with the approval of the TGG executive council.
Section B: Voting membership and candidacy for the President, Vice President and Treasurer are not open to non-WSU students. However, Wichita-area community members who wish to participate in TGG meetings and events may do so, subject to their affirmation of TGG’s Community Values, and support of That Gay Group’s mission and purpose.
Section C: Dues and collection procedures (if any):
1. The fiscal year of the organization, shall be from July 1st to June 30th
2. The amount of annual dues shall be determined each year by the executive council. If dues are determined to be mandatory for all members, this determination must be ratified by a vote of members, at a meeting which must be announced in person and by way of the TGG listserv, at least one week in advance.
3. The disbursement of dues shall not be based on race, creed, religion, sex, national origin, ability, sexual orientation, or gender identity or expression.
Section D: Membership policies
1. The organization and its members agree to adhere to city, state, and federal laws, to the Student Code of Conduct, Student Government Association and the RSO Handbook – any member found violating this may be removed from the organization.
2. Any member who violates the Community Values of That Gay Group may be removed from the organization. Contributing factors in a member’s removal include: the physical or emotional endangerment of another member, or of the group as a whole; the violation of core Community Values regarding the support of LGBTQ individuals; and/or a failure to recognize and acknowledge the violation and its significance.
3. The egregious misrepresentation or defamation of That Gay Group, its members, or its executive council, may also lead to a member’s removal from the group.
Section E: Removal of membership procedures:
1. Any member may have their membership revoked by a four-fifths vote of the Executive Board. Any member removed may appeal to the general membership. Said member shall be considered reinstated with four-fifths approval from the members.
Article IV: Voting
Section A: A quorum will be at least ten members, including executive council members when present, provided that information concerning a vote has been dispersed in person and via online communication media, no less than one full week in advance.
Section B: Each student member in good standing may vote.
Section C: Proxy voting is not allowed.
Article V: Officers
Section A: That Gay Group shall have a President, Vice President, Treasurer, Publicity Chair, Social Justice Chair, Social Chair, and Alumni and Faculty Advisor. These officers comprise the Executive Council.
Section B: President, Vice President, and Treasurer must be members of That Gay Group and currently enrolled, in good standing, within Wichita State University.
Section C: The Faculty Advisor must be a full time faculty or staff member within Wichita State University.
Section D: The term of office shall be from the date of new executive council elections, each year.
Section E: Election of executive council members shall be held annually, each May. At least two weeks’ notice shall be given before the election meeting. Nominations shall be initiated by interested candidates, who must submit a completed interest form by a date to be specified by the present executive council. Election is by appointment, to be made by a committee comprised of present executive council members (exclusive of those who are running for the position being decided), and no fewer than three group members (exclusive of those running for any position).
Section F: Any officer may be removed from membership by a four-fifths vote of the Executive Council. Any officer removed may appeal to the general membership. Said officer shall be considered reinstated with four-fifths approval of the members.
Section G: Any vacancy which may occur in an office may be filled by appointment by the Executive Council pending ratification at the next group meeting.
Section H: Although each Executive Council position has a different emphasis in its activities and directions, all Executive Council members shall share the duties of planning the group calendar, planning and facilitating meetings, and considering the structure and direction of the group as a whole.
Article VI: Duties of Officers
Section A: The President
1. The President shall be the chief executive officer; and
2. The President makes arrangement for the continued existence of That Gay Group as an RSO, by registering it each year, and booking space for meetings; and
3. The President commits to publicly represent That Gay Group, when another officer or member is not more appropriate or available; and
4. The President leads meetings of, and mediates conflicts within the Executive Council; and
5. The President, with the approval of the Executive Council, leads those group meetings which are particularly sensitive, or call for the representation of That Gay Group to a large sector of the outside community; and
6. The President, with the support of the Executive Council and Advisor(s), mediates conflicts within That Gay Group; and
7. The President takes primary responsibility for the composition and revision of That Gay Group’s Mission Statement,
Community Values, and Constitution; and
8. The President will keep and have available current copies of the Constitution and Community Values.
Section B: The Vice President
1. The Vice President shall assume the duties of the President should the office become vacant, or in the absence of the President; and
2. The Vice President will keep and have available current copies of group information and new member surveys, and distribute that to the information table at group meetings; and
3. The Vice President will perform other duties as assigned by the President and Executive Council.
4. The Vice President will work closely with other members of the Executive Council to develop joint initiatives, and to consider the ways in which other programming can best work for equality within the queer community.5. The Vice President shall work to build relationships with other campus groups whose primary membership and focus is minority and marginalized groups, to develop strategies for mutual support.
Section C: The Social Justice Chair
1. The Social Justice Chair shall plan and develop programming related to social justice for the LGBTQ community and related groups; and
2. The Social Justice Chair will work closely with other members of the Executive Council to develop joint initiatives, and to consider the ways in which other programming can best work for social justice; and
3. The Social Justice Chair will work within the larger community, on and off-campus, to change policy and practice in a way which is conducive to social justice. This might include adding gender identity and expression to university-protected categories; creating training for academic and health professionals on-campus; constructing and designating gender-neutral restrooms; working for gender-blind housing; etc.; and
4. The Social Justice Chair will perform other duties as assigned by the President and Executive Council.
Section D: Publicity Chair
1. The Publicity Chair must maintain the orgsync and Facebook Group; and create and distribute publicity for meetings and taking primary responsibility to check the group email account; and events, and is responsible for design of publicity materials as assigned by the Executive council; and
2. The Publicity Chair shall plan and develop programming related to the equal treatment of marginalized and minority groups within the LGBTQ community. These may include such groups as: women, people of color, minority religious groups, disabled populations; trans people; bisexuals and pansexuals; and any other group determined by the Publicity Chair or Executive Council as a whole to need additional, specifically focused programming—either by and for themselves, or to foster support from the broader membership; and
3. The Publicity Chair will perform other duties as assigned by the President and Executive Council.
Section E: The Social Chair
1. The Social Chair shall plan and develop social events on a regular basis, with no less than one social event each month; and
2. The Social Chair shall maintain a complete and accurate account of attendance and membership status; and
3. The Social Chair shall seek extensive input and feedback from group members, regarding their interests and preferences in social events; and
4. The Social Chair will perform other duties as directed by the President and Executive Council.
Section F: The Advisor(s) – The University Faculty/Staff Advisor and Alumni Advisor
1. The Advisor(s) shall assist the group in the execution of roles and responsibilities; and
2. The Advisor(s) shall provide feedback to the organization regarding its operation and functioning; and
3. The Advisor(s) shall serve as a resource; and
4. The Advisor(s) should provide advice upon request, and also should share knowledge and expertise; and
5. The Faculty Advisor shall be a full time faculty or staff member of Wichita State University; and
6. At the discretion of themself and the Executive Council, and Advisor may facilitate some group meetings; particularly those where their knowledge, experience, or personal connection to visiting presenters is especially germane, or where it is important that all Executive Council members participate on an equal footing with members; and
7. The Advisor(s) will be nonvoting members of the organization.
Section G: The Treasurer
1. The Treasurer shall keep a current record of all financial transactions; and
2. The Treasurer shall develop quarterly reports containing a list of all receipts and disbursements and distribute them among the membership; and
3. The Treasurer will be responsible for checking the accuracy of all bills and invoices and paying them correctly and on time; and
4. The Treasurer will seek advice from the President and Staff Advisor; and
5. The Treasurer will perform other duties as directed by the President.
Article VII: Group Committee Structure
At the discretion of the Executive Council, additional committees, temporary officers, or assistants to the executive council may be formed to assist in planning and developing specific events, or fulfilling especially extensive responsibilities of a given Executive Council position. The specific responsibilities and roles of such positions must be agreed upon by a consensus of the entire Executive Council, in advance of their creation. Committee leaders, temporary officers, and individual assistants will be appointed by the Executive Council as a whole; committee members may participate at their
own discretion, and that of committee leaders.
Article VIII: Meetings
Section A: Group Meetings
That Gay Group shall meet at a fixed time and location, on a weekly basis, while school is in session. If the time or location of a meeting is altered for a special event or activity; members should be notified in person at the preceding meeting, and by way of all online communication media, at least one full week in advance.
Section B: Officer Meetings
1. The TGG Executive Council shall meet at a fixed time and location, separately from the larger group meeting, on a weekly basis, while school is in session. If the time or location of a meeting is altered, Executive Council members should be notified in person at the preceding meeting, and by email, at least one full week in advance.
2. Additionally, the TGG Executive Council shall meet briefly after each larger group meeting, to address any immediate or pressing concerns from the meeting. This meeting should not exceed fifteen minutes, except by the agreement of all officers present. In cases where a larger group meeting was not facilitated by a TGG officer, or in other instances where the entire executive council agrees that no meeting is necessary; it may be cancelled by consensus.
3. Additional planning, logistics, and set-up meetings may be necessary before and during the semester. This should be taken into consideration, and planned for as far as possible, in advance of committing to being a TGG Executive Council member.
Updated: October 5, 2011