Regulations, terms and conditions governing the use of University facilities are summarized below. Regulations do exist which are only applicable to certain University buildings and facilities. Such regulations are not discussed in this publication but will be stipulated on the reservations contract.
Who May Use University Facilities:
Campus organizations and departments are given priority over noncampus
groups when requests for space are in conflict. The University
Reservations
Office reserves the right to cancel reservations if they conflict in
any
way with the University's use of the building. The University
Reservations
Office reserves the right to change the reservation to other rooms or
facilities
with the understanding that, if possible, comparable facilities will be
provided when a change is necessary. The University Reservations
Office will notify the group or individual whose reservation is being
changed
as soon as possible. Any organization wishing to do recruiting on
campus must have authorization from the Placement and Career Services
Office.
Political meetings may be held in campus facilities within the
constraints
of applicable Board of Regents and University policies.
Tentative Reservations:
Tentative reservations will be taken with the understanding that if
a second request is made for the same space and time, a reservations
staff
person will contact the person making the first request for the space
and
confirmation or cancellation must be made at that time. A
tentative
request must be confirmed at least two weeks prior to the scheduled
event
or the request will be dropped from the schedule.
Cancellation:
Cancellation of a reservation should be made as soon as possible if
plans are changed. Charges will be made to the group or
individual
for preparation costs incurred if the University Reservations Office is
not notified two working days prior to the scheduled event.
Decorations:
Any physical changes to the scheduled facilities involving equipment,
decorations or stage property must be approved by the University
Reservations
Office. Any unauthorized adjustments will be corrected at the
expense
of the organization using the facilities. All organizations are
responsible
for the removal of all decorations and props immediately after the
event,
unless other arrangements have been made in advance with the University
Reservations Manager.
Safety:
Reservations for University space are approved on the assumption that
the building will not be used in excess of the normal seating capacity
and will be used as normally equipped. It is further agreed that
the posted safety and fire regulations will be followed. Aisles
leading
to exit doors must be kept clear and unobstructed. During the
period
of use, exit doors will not be fastened or obstructed and must be
easily
opened from the inside.
Police:
Individuals or groups using University facilities may be required to
employ University police officers for events held in University
facilities. The University Police Chief and the person
responsible for the facility where an event is to be held will
determine whether security is required.
Conduct:
Incumbent on all persons is the responsibility to observe the
University's
rules of orderly conduct and the laws of the larger community of which
the University is a part. In the matter of actions on public
issues,
the following procedures are sanctioned by the University: speaking
one's
opinion, petitioning, distributing literature, peacefully assembling
and
holding meetings, using persuasion of ideas and other actions within
the
bounds of orderly and lawful procedures.
Misconduct:
Infringement on the rights of others, acts or threats of violence to
persons, destruction of property, disruption or other interferences
with
the normal functioning of the University and its personnel, and other
disorderly
and unlawful acts will not be permitted. Any event may be
terminated
if the safety of the participants or the facility is threatened.
Damages:
The sponsoring organization and its officers or sponsoring individuals,
are financially responsible for any damage resulting to the building or
equipment as a result of maliciousness or negligence on the part of any
officer of the organization or individuals participating in the event.
___________________
1The University Reservations Office currently schedules
usage of Ahlberg Hall, Campus Activities Center Theater, Corbin
Education Center, Clinton Hall, Devlin Hall, Engineering Building,
Fiske Hall, Geology Building, Hubbard Hall, Jabara Hall, Jardine Hall,
Lindquist Hall, Marcus Welcome Center, McKinley Hall, Neff Hall,
Rhatigan Student Center and Wallace Hall.
Revision Date:
June 1, 2005