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13.02 / Border City Travel

Purpose:
The purpose of this statement is to set forth policy and define responsibility for border city travel expenses incurred by University employees.

Preamble:
The University has designated any city in a state located within 200 miles of the borders of Kansas as a border city, except a city designated as a high-cost geographic area. Travel expense reimbursement processed at in-state rates.

Policy Statement:
The University recognizes employees may be required to travel on official state business. Travel to a border city under the Border City Rule does not require out-of-state travel approval. Meal and lodging expenses incurred are reimbursed at in-state reimbursement rates. Employee travel reimbursement should identify travel to border cities to properly determine travel expense reimbursement. The Travel department verifies mileage figures reported for travel outside the borders of Kansas by the means of Internet map sites.

Implementation:
This policy shall be included in the WSU Policies and Procedures Manual and shared with appropriate constituencies of the University.

Effective Date:
December 9, 2015

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