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13.04 / Tuition and Fees Refunds

I.  Purpose

This policy explains refunds that apply to tuition, course fees, required student fees and other fees as outlined in the Comprehensive Fee Schedule for students who withdraw from the University or reduce their enrollment.

II.  Policy Statement

Payment of tuition and fees must be received by the payment due date indicated on the billing notification. An obligation to pay tuition and fees in full is incurred at the time the student enrolls in or adds a course(s). A student’s obligation to pay tuition and fees may be adjusted according to the schedule defined in the Comprehensive Fee Schedule whenever credit hours are dropped. Students who officially withdraw from a course after the defined refund period will not be entitled to a refund. Tuition will be refunded 100 percent for those courses which, at any time, are cancelled by the University.

III.  Exceptions to the Refund Policy (Non-military)

Students seeking a higher refund than is available by policy due to extenuating circumstances, such as medical, must complete the Petition for Exception to Tuition Refund Policy for Dropping Courses form with appropriate documentation and submit to the Office of Financial Operations-Accounts Receivable. 

IV.  Exceptions to the Refund Policy (Military)

Students serving in the National Guard or Reserves who are called to active duty or deployed during an academic term are entitled to receive a full refund for tuition and fees. Students who are drafted and must report for active duty during an academic term are entitled to receive a full refund of tuition and fees. All refunds are subject to submission of the Petition for Exception to Tuition Refund Policy for Dropping Courses form with a copy of official documentation to the Office of Financial Operations-Accounts Receivable. Students classified as civilians, but choose to assist in non-mandatory U.S. military related efforts, are not covered by this exception and will be subject to the University’s non-military refund policy. Room and board charges will be prorated to the extent that services have been provided.

V.  Withdrawal and Refund for Students Using Military Tuition Assistance (TA)

Per Department of Defense instruction (DoDI) 1322.25, the University will return any unearned tuition assistance (TA) funds on a proportional basis through at least the 60 percent portion of the period for which the funds were provided to the military Service Branch. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. The date of withdrawal for purposes of tuition refunds shall be the last date of recorded attendance as validated by both the Service member and instructor. In instances when a Service member stops attending due to a military service obligation, WSU will work with the affected Service member to identify solutions that will not result in a student debt for the returned portion.

Effective Date:
June 5, 2017

Revision Date:
August 8, 2017


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