State Contracts for Supplies and Services:
Contracts for commonly used equipment, supplies, and services have
been developed by the State of Kansas Division of Purchases.
A
complete
listing of state contracts is available at the Office of
Purchasing.
Copies and updates of these contracts are maintained by the Office
of
Purchasing and are forwarded to
departments
expected to have need for the items covered by the contract.
State
contracts for commonly used equipment and materials must be
utilized
unless
it can be clearly demonstrated that an alternative purchase would
be in
the best interest of the University. Approval by the Office
of
Purchasing is required when deviating from this policy, prior
to
acquisition.
Contracting Policy:
The President, the Provost, and the Vice
President for Administration and Finance are the only individuals
authorized
to contractually bind the University by the execution of a
contract.
(The reader should refer to the Execution
of Contracts Policy at Section 1.04 of this manual.)
The
Vice
President
for Administration and Finance has further delegated
limited
authority for the execution of purchase orders to the Director of
Purchasing.
Vendor Information:
The Office of Purchasing maintains a current library of vendor
product
information and maintains a program of vendor evaluation on the
basis
of
quality, service, delivery practices and price. Procurement
officers are apprised
of current market conditions, scarcity of materials, new product
availability,
delivery information and state and federal excess property.
Procurement officers also
explore new and improved sources of supplies, materials,
processes, and
ideas which will better serve the needs of all University
departments.
Used Equipment:
The University does not generally purchase used equipment.
However,
if it can be demonstrated that it is advantageous to do so, used
equipment
may be purchased from an established and reliable vendor of the
type of
equipment to be purchased. Normal purchase procedures are
required
for this type of purchase.
Departmental Services:
Office of Purchasing procurement officers will visit departments
to
discuss current needs, future opportunities, and procedures.
These
visits are generally made at departmental request. A
representative
from the Office of Purchasing will visit with new department
heads,
researchers,
administrative assistants, and secretaries to explain purchasing
procedures
and services. Contact the Office of Purchasing to arrange a
visit.
SCT Banner:
All departments that wish to purchase goods or services with funds
that
are deposited in the state treasury, including research grants,
will be
required to use SCT Banner to submit requisitions to the Office of
Purchasing. Department budget officers shall keep the
Director of
Purchasing informed as to who is responsible and authorized to
submit
requisitions on behalf of the department.
Revision Date:
September 9, 1998
August 1, 2009
April 1, 2011