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14.03 / Purchases Greater Than $5,000

Contractual Service Agreements:
Contractual service agreements in the amount of $25,000 or more must be documented by a contract cover sheet (DA-146) and formal written agreement including a Contractual Provisions Attachment (DA-146a).  The Office of Purchasing will work with the Vice President and General Counsel regarding preparation of any contract.  Contractual service and appropriate documents shall be signed in accordance with the contracting policy referenced in Section 14.01.

Purchases of $5,000 or more:
Competitive bids on purchases of $5,000 or more, including purchases using research or grant funds, will be obtained by the Office of Purchasing, either by telephone or written request.  The processing time for award of a purchase order could be a few days to multiple weeks depending upon the complexity of the purchase.  The Office of Purchasing will conduct all negotiations with vendors in cooperation with the respective department.  All bids, regardless of the source of funds, that are estimated to be in the amount of $50,000 or more, must be advertised and open for a minimum of two (2) weeks and processed with the receipt of formal written bids. 

Revision Date:
August 20, 2009
August 1, 2010

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