16.07 / Shipping Materials Off Campus
United States Postal Service/Federal Express/United Parcel Service:
The Campus Post Office handles all packages to be shipped by the
U.S. Postal Service (USPS), Federal Express (FedEx) and United Parcel
Service (UPS). Packages to be shipped by USPS can be no heavier
than 70 pounds, nor exceed 130 inches in length and girth.
Packages to be shipped by FedEx or UPS can be no heavier than 150
pounds, nor exceed 108 inches in length or 165 inches with length and
girth combined. Homeland Security requirements dictate that
departments sending items by FedEx or UPS must use the ShipRequest
Program available from the Campus Post Office.
Other Freight:
The Campus Services Supervisor at the Physical Plant should be called
when a department has
a package for shipping that exceeds the size limitations set forth
above. The Campus Services Supervisor will arrange to
pick the package up from the department. If special shipping
services or a
specific truck line are required, the department should make the
arrangements
with the shipper. If the shipment requires crating, the carpenter
shop will build the crate with a fee assessed to the department.
Campus Services does not provide packing services.
Hazardous Materials:
Hazardous materials must be packaged and marked in accordance
with
the
Code of Federal Regulations, 40 CFR, parts 260 to 299 entitled Protection
of
the
Environment, and all applicable Department of Transportation
federal and state regulations. Contact the University's Director
of Environmental Health and Safety for information or assistance when
shipping hazardous materials.
Shipping
Billed
to the University:
Departments can have items shipped to them via FedEx or
UPS and have the shipping costs billed to the University.
Departments must call the Campus Post Office to get the FedEx or UPS
account number. Once the Campus Post Office receives the shipping
bill for the shipped item, it will be charged to the receiving
department.
Cash on Delivery:
To receive a cash on delivery (C.O.D.) package for the University via
UPS or FedEx, payment
must
be made at the time of delivery. When UPS or FedEx attempts to
deliver
such a parcel, the department is called and provided information
regarding
the sender and the amount due. A check or a money
order must be brought to the Physical Plant Warehouse within two
working days to
permit
delivery. Payment may be left in advance with the Campus
Services Supervisor
and then the C.O.D. parcel will be received like a regular
delivery. Reimbursement can be made by the Office of Financial
Operations and Business Technology cashier in Jardine Hall upon
presentation of the receipt from the vendor or the shipper.
International Shipping of
Export-Controlled Items:
International shipments may require a federal export
license. Contact a Compliance Specialist in the Office of
Research Administration (ORA) for assistance in determining if an item
or document for international shipment is export-controlled and
requires a license. No item or document containing technical data
or technology will be shipped outside of the United States without
going through a license determination with ORA.
For further information about international shipments and U.S. Customs
matters, contact a Compliance Specialist in ORA (978-6801).
NOTE: an export license can take several weeks to receive and
allowance should be made to allow for timely export assistance.
Revision Date:
June 15, 2011
