18.08 / Electronic Door Locks, Security Cameras and Video Technology
The purpose of this statement is to set forth University policy with
regard to the installation and use of centrally managed electronic door
locks, security cameras and related video technology on University
Door locks, security cameras and related video technology are strategically
utilized on Wichita State University's property to assist University
officials in the performance of their responsibilities regarding University
operations and public safety. This policy is written to provide guidance on
the installation and use of security cameras and related video technology
(hereinafter "video technology") by the University on property owned or
leased by the University.
III. Policy Statement:
A. Installation and use of centrally managed electronic exterior
and interior door locks are intended to comply with the weapons policies
found in K.S.A 75-7c20; Kansas Board of Regents Policy, Chapter II,
Section E, Item 14; and WSU Policy Manual Section 11.19, Weapons on
University Property. These measures also enhance campus security and
provide security measures for the protection of persons and University
1. Installation: The Chief of Police must approve, in consultation
with Physical Plant, the installation of centrally managed electronic door
locks for exterior and interior building and room doors.
2. Door Access:
a. Emergency personnel must have access to all buildings and rooms
including lists of authorized lock users.
b. List of authorized lock users will be maintained by the
University Police Department. Building coordinators will be responsible
for managing authorized user list and notifying University Police of
personnel that should be removed from authorized access. Subject to the
weapons policies mentioned above, building coordinators are responsible
for being available to emergency personnel if required.
c. Information Technology Services (ITS) will be responsible for
configuring electronic locks for use on the university network and
maintaining the electronic database and technology systems for the
centrally managed electronic locks.
B. Installation and use of video technology is intended to enhance
campus safety and provide security measures for the protection of persons
and University property in public areas where and expectation of privacy
is not reasonably present, including but not limited to, campus walkways
and outdoor areas, parking lots, hallways, classrooms libraries study
rooms, computer labs, elevators, and residence hall common areas. Privacy
rights of individuals, including rights protected by K.S.A. 21-6101, must
be considered in the placement of video technology.
1. Installation: The Chief of Police, in consultation with the
appropriate Vice President and General Counsel, must approve the
installation of video technology. Signage that "security camera is in
use" will be posted prominently in areas where video technology is installed
2. Access to Security Camera Video Recordings:
a. Requests from federal, state, or local law enforcement agencies for
images captured by video technology (hereinafter "video recordings") shall
be directed to the University's Chief of Police.
b. Requests for video recordings for purposes unrelated to law
enforcement will be addressed as follows:
i. Requests by University employees or students for video recordings
for use related to University operations will be directed to the Chief of
Police who will determine if security camera video recordings are available
and will be furnished. The University's Chief of Police may consult with the
General Counsel regarding such request.
ii. Requests for video recordings by University employees or by
students for purposes unrelated to University operations will be directed to
the General Counsel. The General Counsel, in consultation with the Chief of
Police and the Chief Information Officer, will determine if a video
recording is available and will be furnished.
iii. Requests for video recordings by members of the general public
will be directed to the General Counsel. The General Counsel, in
consultation with the Chief of Police, will determine if a security camera
video recording is available and will be furnished.
c. The University may use available video recordings to determine
whether a violation of federal or state law or University policy has
d. All open records requests and subpoenas for production of video
recordings should be directed to the General Counsel.
3. Only authorized personnel who have been appropriately trained will
be permitted to retrieve, or download video recordings in accordance with
this policy. Student employees will not be permitted to access video
recordings unless written approval is received from the Chief of Police.
4. Video recordings will typically be retained for no more than thirty
(30) calendar days, but retention for any length of time cannot be
5. The Chief Information Officer is principally responsible for
protecting the integrity of video technology and ensuring that storage of
video recordings is in a secure location with access by authorized personnel
6. Installed video technology may or may not be in use 24 hours a day
or monitored in real-time by the University.
C. Funding for centrally managed electronic locks and security
1. For all new construction or authorized remodeling projects, funding
for approved electronic door locks and security cameras will be the
responsibility of University administration.
2. For all additions onto existing structures, funding will be the
responsibility of the unit making the request unless otherwise noted.
April 1, 2014
June 5, 2017