20.01 / Kansas Open Records Act
The Kansas Open Records Act requires the University to name an official
custodian of records to whom all requests for access to or copies of
University public records must be made. The University's General Counsel is
hereby designated as the University's official custodian of record for
purposes of the Kansas Open Records Act.
The Kansas Open Records Act requires that a freedom of information
officer be designated to provide assistance relative to facilitating
implementation of the Act. The University's Associate Vice President for
University Relations is hereby designated as the University's freedom of
information officer for purposes of the Kansas Open Records Act.
Faculty and staff who receive requests for access to or copies of
University public records should direct the persons with requests to the
General Counsel. Faculty and staff who receive requests for information
about or assistance with regard to the Kansas Open Records Act should
direct the persons with the need for assistance to the Associate Vice
President for University Relations. Guidelines for requesting information
under the Kansas Open Records Act follow.
Kansas Open Records Act - Implementation Procedures:
Requests will come to the General Counsel who will determine who should
fill each request. A copy of the request will be forwarded to the person
considered responsible for filling the request. Those records to which
access has been requested and/or copies of records, if requested, should
be made available to the General Counsel as soon as possible. Kansas Open
Records Act requests MUST be filled not later than three days after the
request is received by the University.
Along with the records made available to the General Counsel, the
following information should be provided:
If a request cannot be filled within the stipulated three-day period,
written justification must be provided on behalf of the University within
three days. The justification should indicate the earliest date the request
can be filled. If a request cannot be filled at all, written justification
must be provided to the requester within the stipulated three-day period.
- Number of staff hours needed to obtain and/or copy records.
- Number of pages copied.
- Title or brief description of records obtained for inspection or
Kansas Open Records Act Guidelines:
Requests to Wichita State University for access to or copies of public
records under the Kansas Open Records Act must be made in accordance with
the following guidelines:
Records must be requested through:
Requests for access to or copies of public records must:
Official Custodian of Records
Wichita State University
Wichita, KS 67260-0205
The Custodian may ask the requester to sign a statement indicating knowledge
of K.S.A. 45-230 and the intent to comply with said law.
- Be in written form.
- Include the name and address of the requester.
- Provide information necessary to determine the record(s) to which the
requester seeks access.
Records may only be inspected in:
Morrison Hall, Suite 201
During periods when the University is closed or not in session (except
Saturday, Sunday, holidays, weather closedowns or other emergencies), the
General Counsel's office will be open from 9:00 - 11:00 a.m. for purposes of
access to copies of University public records. Public records kept in
computer files may be inspected in printed form only.
Wichita State University
8:00 a.m. - 5:00 p.m. Monday - Friday
After the costs have been determined, payment must be made to Wichita
State University at the cashier's window on the second floor of Jardine
Hall or as otherwise arranged.
Fee schedule for access to and copies of public records:
1. Public records in print:
2. Public records kept in computer files:
- Access: $20.00/hour of staff time necessary to obtain records; no
charge for requesting less than 30 minutes of staff time to obtain.
- Copying: $0.10/page
Freedom of Information Officer:
- Access to public record(s) stored on computer files that can be
accomplished using retrieval software already available and without
software modification(s): $50.00/hour of staff time necessary to obtain
the printout(s); no charge for request requiring less than thirty
minutes of staff time to obtain.
- Access to public record(s) stored on computer files that requires
custom programming time to retrieve and process: $75.00/hour of staff
time necessary to provide custom programming and retrieve and process
the requested information.
The University's Freedom of Information Officer may be contacted at:
Associate Vice President for University Relations
The University's Freedom of Information Officer shall:
107 Morrison Hall, Campus Box 62
Wichita State University
Wichita, Kansas 67260-0062
- prepare and provide educational materials and information concerning
the Kansas Open Records Act
- be available to assist the University and members of the general
public to resolve disputes relating to the Kansas Open Records Act
- respond to inquiries relating to the Kansas Open Records Act
- prepare and disseminate an informational brochure as required by the
Kansas Open Records Act
This policy shall be included in the WSU Policies and Procedures Manual
and shared with appropriate constituencies of the University.
The General Counsel shall have primary responsibility for
publication, dissemination and implementation of this University policy.
November 6, 2000
May 1, 2001