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20.01 / Kansas Open Records Act

The Kansas Open Records Act requires the University to name an official custodian of records to whom all requests for access to or copies of University public records must be made. The University's General Counsel is hereby designated as the University's official custodian of record for purposes of the Kansas Open Records Act.

The Kansas Open Records Act requires that a freedom of information officer be designated to provide assistance relative to facilitating implementation of the Act. The University's Associate Vice President for University Relations is hereby designated as the University's freedom of information officer for purposes of the Kansas Open Records Act.

Faculty and staff who receive requests for access to or copies of University public records should direct the persons with requests to the General Counsel. Faculty and staff who receive requests for information about or assistance with regard to the Kansas Open Records Act should direct the persons with the need for assistance to the Associate Vice President for University Relations. Guidelines for requesting information under the Kansas Open Records Act follow.

Kansas Open Records Act - Implementation Procedures:
Requests will come to the General Counsel who will determine who should fill each request. A copy of the request will be forwarded to the person considered responsible for filling the request. Those records to which access has been requested and/or copies of records, if requested, should be made available to the General Counsel as soon as possible. Kansas Open Records Act requests MUST be filled not later than three days after the request is received by the University.

Along with the records made available to the General Counsel, the following information should be provided:

If a request cannot be filled within the stipulated three-day period, written justification must be provided on behalf of the University within three days. The justification should indicate the earliest date the request can be filled. If a request cannot be filled at all, written justification must be provided to the requester within the stipulated three-day period.

Kansas Open Records Act Guidelines:
Requests to Wichita State University for access to or copies of public records under the Kansas Open Records Act must be made in accordance with the following guidelines:

Records must be requested through:

Requests for access to or copies of public records must: The Custodian may ask the requester to sign a statement indicating knowledge of K.S.A. 45-230 and the intent to comply with said law.

Records may only be inspected in:

During periods when the University is closed or not in session (except Saturday, Sunday, holidays, weather closedowns or other emergencies), the General Counsel's office will be open from 9:00 - 11:00 a.m. for purposes of access to copies of University public records. Public records kept in computer files may be inspected in printed form only.

Payment Procedures:
After the costs have been determined, payment must be made to Wichita State University at the cashier's window on the second floor of Jardine Hall or as otherwise arranged.

Fee schedule for access to and copies of public records:

1.  Public records in print:

  1. Access: $20.00/hour of staff time necessary to obtain records; no charge for requesting less than 30 minutes of staff time to obtain.
  2. Copying: $0.10/page
 2.  Public records kept in computer files:
  1. Access to public record(s) stored on computer files that can be accomplished using retrieval software already available and without software modification(s): $50.00/hour of staff time necessary to obtain the printout(s); no charge for request requiring less than thirty minutes of staff time to obtain.
  2. Access to public record(s) stored on computer files that requires custom programming time to retrieve and process: $75.00/hour of staff time necessary to provide custom programming and retrieve and process the requested information.
Freedom of Information Officer:

The University's Freedom of Information Officer may be contacted at:

Associate Vice President for University Relations
107 Morrison Hall, Campus Box 62
Wichita State University
Wichita, Kansas  67260-0062
316.978.6288
barth.hague@wichita.edu
The University's Freedom of Information Officer shall: Implementation:
This policy shall be included in the WSU Policies and Procedures Manual and shared with appropriate constituencies of the University.

The General Counsel shall have primary responsibility for publication, dissemination and implementation of this University policy.

Revision Date:
November 6, 2000
May 1, 2001

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