20.01 / Kansas Open Records Act
The Kansas Open Records Act requires the University to name an official
custodian of records to whom all requests for access to or copies of
University public records must be made. The University's General
Counsel is hereby designated as the University's official custodian of
record for purposes of the Kansas Open Records Act.
The Kansas Open Records Act requires that a freedom of information
officer be designated to provide assistance relative to facilitating
implementation of the Act. The University's Associate Vice
President for University Relations is hereby designated as the
University's freedom of information officer for purposes of the Kansas
Open Records Act.
Faculty and staff who receive requests for access to or copies of
University public records should direct the persons with requests to
the General Counsel. Faculty and staff who receive requests for
information about or assistance with regard to the Kansas Open Records
Act should direct the persons with the need for assistance to the
Associate Vice President for University Relations.
Guidelines for requesting information under the Kansas Open Records Act
follow.
Kansas Open Records Act - Implementation Procedures:
Requests will come to the General Counsel who will determine who should
fill each request. A copy of the request will be forwarded to the
person considered responsible for filling the request. Those
records to which access has been requested and/or copies of records, if
requested, should be made available to the General Counsel as soon as
possible. Kansas Open Records Act requests MUST be filled not
later than three days after the request is received by the University.
Along with the records made available to the General Counsel, the
following information should be provided:
- Number of staff hours needed to obtain and/or copy records.
- Number of pages copied.
- Title or brief description of records obtained for inspection or
copied.
If a request cannot be filled within the stipulated three-day period,
written justification must be provided on behalf of the University
within three days. The justification should indicate the earliest
date the request can be filled. If a request cannot be filled at
all, written justification must be provided to the requester within the
stipulated three-day period.
Kansas Open Records Act Guidelines:
Requests to Wichita State University for access to or copies of public
records under the Kansas Open Records Act must be made in accordance
with the following guidelines:
Records must be requested through:
Vice President and General Counsel
Official Custodian of Records
Wichita State University
Wichita, KS. 67260-0001
Requests for access to or copies of public records must:
- Be in written form.
- Include the name and address of the requester.
- Provide information necessary to determine the record(s) to which
the requester seeks access.
The Custodian may ask the requester to sign a statement indicating
knowledge of K.S.A. 45-230 and the intent to comply with said law.
Records may only be inspected in:
Morrison Hall, Suite 203
Wichita State University
8:00 a.m. - 5:00 p.m. Monday - Friday
During periods when the University is closed or not in session (except
Saturday, Sunday, holidays, weather closedowns or other emergencies),
the General Counsel's office will be open from 9:00 - 11:00 a.m. for
purposes of access to or copies of University public records.
Public records kept in computer files may be inspected in printed form
only.
Payment Procedures:
After the costs have been determined, payment must be made to Wichita
State University at the cashier's window on the second floor of Jardine
Hall or as otherwise arranged.
Fee schedule for access to and copies of public records:
1. Public records in print:
- Access: $20.00/hour of staff time necessary to obtain records; no
charge for requesting less than 30 minutes of staff time to obtain.
- Copying: $0.10/page
2. Public records kept in computer files:
- Access to public record(s) stored on computer files that can be
accomplished using retrieval software already available and without
software modification(s): $50.00/hour of staff time necessary to obtain
the printout(s); no charge for request requiring less than thirty
minutes of staff time to obtain.
- Access to public record(s) stored on computer files that requires
custom programming time to retrieve and process: $75.00/hour of staff
time necessary to provide custom programming and retrieve and process
the requested information.
Freedom of Information Officer:
The University's Freedom of Information Officer may be contacted at:
Associate Vice President for University Relations
107 Morrison Hall, Campus Box 62
Wichita State University
Wichita, Kansas 67260-0062
316.978.6288
barth.hague@wichita.edu
The University's Freedom of Information Officer shall:
- prepare and provide educational materials and information
concerning the Kansas Open Records Act
- be available to assist the University and members of the general
public to resolve disputes relating to the Kansas Open Records Act
- respond to inquiries relating to the Kansas Open Records Act
- prepare and disseminate an informational brochure as required by
the Kansas Open Records Act
Implementation:
This policy shall be included in the WSU Policies and Procedures
Manual and shared with appropriate constituencies of the
University.
The Vice President and General Counsel shall have primary
responsibility for publication, dissemination and implementation of
this University policy.
Revision Date:
November 6, 2000
May 1, 2001
