Policies and Procedures Banner 

20.01 / Kansas Open Records Act

I.  The Kansas Open Records Act

The Kansas Open Records Act, K.S.A. 45-215 et seq. (the "Act") grants the public the right to inspect and obtain copies of public records created or maintained by public agencies in Kansas. The Act declares that “public records shall be open for inspection by any person” unless otherwise indicated by the Act. Wichita State University is considered a public agency for purposes of the Act and complies with all provisions thereof.

II.  Public Records Maintained by Wichita State University

Public records are any recorded information, regardless of form, characteristics or location, which are made, maintained or kept by or are in the possession of a public agency or any of its officers or employees pursuant to their official duties and related to the public agency. Public records maintained by the University may include, but are not limited to:
III.  Requesting a Record

Requests to the University for access to or copies of public records under the Act must be made in writing and must include the following contact information:
Requests should be sent to the University's Official Custodian of Records:
IV.  Delayed and Declined Requests

All effort is made to fully respond to a records request as soon as it is received. A full response may be delayed if:
If further delay is required, the University will provide its explanation and the earliest date by which it expects a response.

A request may be declined in whole or in part if:
Permission to access public records may also be declined if the request "places an unreasonable burden in producing public records or the custodian has reason to believe that repeated requests are intended to disrupt other essential functions of the public agency." See K.S.A. 45-218(e).

V.  Fees and Costs

Commensurate with the actual costs of University employee time and resources, fees shall be charged for the retrieval, review (e.g. processing, examining and redacting), and productions of public records. Payment of total estimated fees is required in advance of records production.

In accordance with K.S.A. 45-219, the University has established the following fee schedule:

If the actual cost in time and resources exceeds the fee estimate, the requester will be billed for the balance of fees incurred, with full payment required before records production. If the actual cost incurred is less than the fee estimate, the requester will be refunded any difference over $5.00. Payment must be made at the Office of Financial Operations in Jardine Hall, 2nd floor.

VI.  Freedom of Information Officer

For questions regarding the Act or the University's policies under it, or to obtain assistance in resolving disputes related to the Act, contact the Freedom of Information Officer:
Freedom of Information Officer
102 Morrison Hall, Campus Box 62
Wichita State University
Wichita, Kansas  67260-0062
(316) 978-3409
Email: foi@wichita.edu
VII.  Non-Compliance

All employees are required to follow this policy and all published associated procedures. Failure to do so may result in discipline, up to and including termination. Any questions regarding this policy or requests made pursuant to this policy shall be directed to the Office of General Counsel.

Revision Date:
November 6, 2000
May 1, 2001
November 1, 2016
May 8, 2018

Click the left half to go to Chapter 20.  Click the right half to go to the Table of Contents. Chapter 20 Table of Contents