To ensure charge back fees are equitable, a Charge Back Evaluation Committee has been established to consider all requests for charge back fees or increases in charge back fees. Membership on the committee will include the Provost, Vice President for Administration and Finance, Vice President for Campus Life and University Relations, and Vice President and General Counsel.
The guiding philosophy of the policy is that departments would charge a fee that recovers their actual costs. Fees should not generate a profit to subsidize other operations. No fee or increase in fee will be allowed without approval of the committee.
Procedures:
The Charge Back Evaluation Committee will evaluate only the
establishment of new fees or increase in existing fees. The
committee also may evaluate existing fees if a fee is challenged
and
the committee decides further review is appropriate.
A department imposing a charge back fee must prepare a written justification and submit it to the department's vice president for approval. If approved, the vice president will forward the proposal and the justifications to the Charge Back Evaluation Committee. The committee will review the submission and, if necessary, gather further information to assess the proposal. Before making a decision, the committee may consult with the proposing department to modify the proposal. The committee also may contact departments likely to by affected by the fee. The committee will then make a decision.
The written justification for establishing a fee or an increase in an existing fee should present a clear argument for its implementation. The justification should address at least the following items: