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20.13 / Internal Mail Distribution System

Purpose:
To state University policy with regard to the use of the University's internal mail distribution system for the delivery and distribution, without postage, of written communications pertaining to University operations.

Preamble:
The University maintains an internal mail distribution system to assist and facilitate the operation and functioning of the University. The internal mail distribution system is intended for University business only.

Policy Statement:

1.  The University maintains an internal mail distribution system for University business only.

2.  The use of this internal mail distribution system for purposes other than University business, including, but not limited to solicitation, political or personal business purposes is expressly prohibited.

3.  Mail boxes in the various departments and buildings are considered to be under the jurisdiction and the responsibility of the unit in which they are located. Materials may be placed directly by individuals in these departmental or unit mail boxes if permission has been obtained from the appropriate person with responsibility for that particular unit.

Implementation:
The Vice President for Administration and Finance shall have primary responsibility for the publication and distribution of this University policy.

Effective Date:
March 17, 1998

(Note: The Public Employee Organizations, Associations, and Unions Policy at Section 3.08 of this manual addresses the use of the University's internal mail distribution system by those organizations.)

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