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20.14 / Use and Operation of U.S. Postal Substation

Purpose:
To state University policy with regard to the use and operation of the U.S. Post Office substation located in Morrison Hall.

Preamble:
The University maintains an official U.S. Postal Service substation located on the first floor of Morrison Hall to assist and facilitate the operation and functioning of the University. The postal substation is to be used in accord with this policy statement and U.S. Postal Service regulations.

Policy Statement:

1.  The U.S. Postal Service substation is provided to receive, sort, distribute, and meter first class, international, book rate, certified, registered, and insured mail for University business mail.

2.  The U.S. Postal Service substation provides all the services that a regular post office provides and may be used for the personal purchase of postage, money orders and philatelic products. It is open during posted office hours on Monday through Friday and it is closed for all holidays recognized by the University.

3.  Correct addressing of U.S. mail is imperative for prompt delivery and receipt. All U.S. mail should show the addressee's name, department name, department box number, building name and nine-digit zip code legibly on the envelope to ensure accurate delivery.

4.  It is a violation of state law for any person to use, or to permit any unauthorized person to use, any form of postage paid for with state funds for such person's personal use. See K.S.A. 21-3911, as amended.

Implementation:
The Vice President for Administration and Finance shall have primary responsibility for the publication and distribution of this University policy.

Effective Date:
May 15, 1998

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