Students should make every effort to resolve problems with the instructor before filing an appeal. A student must file an appeal within one semester after the grade is assigned (excluding summer). (The court reserves the right, in exceptional circumstances, to suspend this rule.)
The student should pick up an appeal form in the Office of Academic Affairs, 109 Morrison Hall. The complainant should meet with the Associate Vice President for Academic Affairs to determine: (a) whether opportunities for resolving the problem with the instructor have been exhausted, and (b) whether the problem is resolvable through existing University procedures other than the court. The Associate Vice President for Academic Affairs may indicate that a case is inappropriate, but students maintain their right to appeal if they wish to do so.
The student should make an appointment with the Student Advocate, 201 Rhatigan Student Center, for assistance in: (a) resolving the case and/or (b) preparing the appeal.
The completed appeal is returned by the student to the Office of Academic Affairs for distribution along with a copy of the procedures of the court to the faculty member named in the appeal and to the department chair and dean. This will be the instructor's dean, not the student's, though they may in some cases be the same.
The faculty member named in the appeal will submit a written statement on the case to the department chair. After reviewing the case, the department chair should form a judgment and/or attempt to resolve the issue without exerting pressure on either the instructor or the student. The department chair should indicate on the form: (a) a recommendation to sustain the instructor's decision, (b) a recommendation that the appeal be sustained, and (c) a statement that the issue cannot be resolved at this level. Space is available on the appeal form for these comments.
After the department chair has made a recommendation, the case is referred to the appropriate academic dean. After reading the appeal and the recommendation of the department chair, the dean may clarify issues by discussing the matter with the student and instructor. The dean should indicate a recommended action and return the appeal form to the Associate Vice President for Academic Affairs, who will submit it to the chair of the court.
The chair of the court will, after receiving the case, inform the student and the instructor in writing of its receipt and request from each a written statement and any additional information the court might need. This information must be received by the court within two weeks. The instructor and the student may visit with the court chair or write to the court about questions of procedure.
The instructor and student will be notified in writing no less than seven days in advance of the projected date of the hearing along with information pertaining to the exact time and place of the hearing. The court should establish the time for a hearing only after both the student and faculty member have been contacted and have indicated they can attend the hearing at that time. If the faculty member is not on campus during the semester of the hearing, only the student need be called prior to the establishment of the time of the hearing.
These procedures will be followed in an actual hearing:
If the decision calls for a change of grade, the Office of the Registrar will be so advised; the chair of the court will authorize the registrar to make the official change. Decisions affecting other offices will result in similar correspondence with those offices.
The court does not rehear cases.
July 21, 2010
August 1, 2010