3.10 / Moving Expenses
To ensure consistent procedures and compliance with Internal Revenue Service
Wichita State University will pay moving expenses when it is necessary to
attract key administrators or faculty to the University. The President, vice
presidents, or deans may authorize the payment of moving expenses. Payment
must be issued directly to the individual from WSU through payroll with the
appropriate taxes withheld. WSU
must request reimbursement of these expenditures from the WSU Foundation.
The maximum amount of moving expenses is limited to actual expenses paid by
the employee and may be reimbursed, subject to the availability of
funds. Form DA-22 and a letter
offering the position is to be sent from the hiring manager to the
President, appropriate vice president, and Vice President for Finance of the
WSU Foundation. All relocation reimbursements will be treated as taxable
income in accordance with the Internal Revenue Code. Such reimbursements
will be added to the employee’s income, and taxes relating to those amounts
will be withheld from the employee’s paycheck at the time of reimbursement.
Moving expenses will be paid only after the employee’s official hire date
and after the employee agrees in writing (Form DA-22) to remain in
University service for 12 months from the date of transfer or appointment,
unless separated for reasons beyond the employee’s control that are
acceptable to the University. If the employee leaves before the 12 month
period, the employee will reimburse Wichita State University the full amount
paid for moving expenses.
Under no circumstances may the reimbursement exceed the actual amount of the
moving expense paid by the employee.
June 11, 2018