WSU Policies and Procedures

3.25 / Compensation in Excess of Full-Time Salary

Purpose:
The purpose of this statement is to set forth University policy with regard to the payment of compensation in excess of full-time salary to University faculty and staff.

Preamble:
University faculty and unclassified professional employees who are employed full-time are advised of the established salary or rate of pay for their respective full-time position in the annual notice of appointment each faculty and unclassified professional employee receives from the University. It is the expectation that the established salary or rate of pay will be the only compensation paid to the full-time employee and that compensation in excess of full-time salary is the exception and only to be paid in limited and approved circumstances.

Policy Statement:

1. The payment of compensation in excess of full-time salary is prohibited except in specific cases approved by the President or the President's designee. As a matter of policy, compensation in excess of full-time salary will not be authorized except in certain unusual cases where each of the following requirements are met:

a.
The additional services are requested by the college, school, department or division to be served.

b.
The additional services are to be provided during a specific, limited and proscribed time and can be fully and accurately described.

c.

The rendering of the additional services is in the best interest of the University, contributing to the improvement of its instructional activities or the professional development of the faculty or unclassified professional employee, continuing the provision of crucial University operations, strengthening the University's research and service program, supporting its cooperation with other Regents Universities and state agencies and/or enhancing the image of the University as a public entity.

d.

The faculty or unclassified professional employee is qualified to provide the additional services.

e.

The faculty or unclassified professional employee’s regular University assignments cannot be appropriately decreased to accommodate the additional services.

f.

The amount of time and effort to be expended by the faculty or unclassified professional employee in providing the additional services is consistent with the University limitations for personal professional services.

g.

The additional services cannot properly and reasonably be assigned under the University's policies and procedures for personal professional activity.

2. To permit time for receiving decisions from the President or the President's designee before additional services are to be authorized and performed in consideration of the payment of compensation in excess of full-time salary, requests submitted under this policy should be submitted well in advance of the time for performing the additional services. Any request for consideration of the payment of additional compensation should also be approved by the faculty or unclassified professional employee’s immediate supervisor and division head.

Implementation:
This policy shall be included in the WSU Policies and Procedures Manual and shared with appropriate constituencies of the University.

The Vice President and General Counsel shall have primary responsibility for publication, dissemination and implementation of this University policy.

Effective Date:
May 15, 2007

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				a.		The additional services are requested by the college, school, department or division to be served.
				b.		The additional services are to be provided during a specific, limited and proscribed time and can be fully and accurately described.
				c.		The rendering of the additional services is in the best interest of the University, contributing to the improvement of its instructional activities or the professional development of the faculty or unclassified professional employee, continuing the provision of crucial University operations, strengthening the University's research and service program, supporting its cooperation with other Regents Universities and state agencies and/or enhancing the image of the University as a public entity.
				d.		The faculty or unclassified professional employee is qualified to provide the additional services.
				e.		The faculty or unclassified professional employee’s regular University assignments cannot be appropriately decreased to accommodate the additional services.
				f.		The amount of time and effort to be expended by the faculty or unclassified professional employee in providing the additional services is consistent with the University limitations for personal professional services.
				g.		The additional services cannot properly and reasonably be assigned under the University's policies and procedures for personal professional activity.