Regents policy requires that each state university require a criminal background check on each person hired for a state university position, other than temporary or limited term employees employed for six months or less or student hourly employees. This statement is intended as the University’s plan for implementing Regents policy.
Policy Statement:1. For purposes of this policy, a criminal background check shall include:
||Criminal history record searches
for felony and misdemeanor convictions at the county and federal
levels in every jurisdiction where the candidate currently resides
or has resided. Such searches should cover a minimum of the last
||sex offender registry searches at
the county and federal levels in every jurisdiction where the
candidate currently resides or has resided; and
||other verifications as required by
law for specified positions.
3. All job advertisements from Wichita State University shall refer to the Board of Regents requirements regarding criminal background checks and advise job applicants of the necessity of providing a release for the University to perform the required criminal background check. No criminal background check shall be performed without prior authorization and a release from the job applicant.
4. A criminal record1 will not automatically disqualify a candidate from employment with the University. University personnel will review the nature and relevance of the candidate’s criminal record in relationship to the position offered, as well as review subsequent employment and conduct to seek to determine if that criminal history reasonably bears upon the candidate’s trustworthiness, or the safety or well-being of the University’s faculty, staff, students, visitors and guests.
Any applicant who is not extended an offer of employment and/or whose
contingent offer of employment is withdrawn as a consequence of the
results of a criminal background check shall be so advised and informed
of the determined relevance of the information received from the
criminal background check. The applicant will be
allowed to provide responsive information regarding their criminal
history record, including evidence of rehabilitation, educational
achievements, and the length of time since the last criminal conviction
and other extenuating circumstances or factors of mitigation.
Records gathered as part of a criminal background check shall be
maintained in a secure, confidential location. Information
regarding the review will be shared only with those responsible for or
reasonably involved with the hiring decision.
Wichita State University reserves the right to require a criminal
background check that is more extensive than that set forth in paragraph
1 above and/or to require a criminal background check for positions
other than those set forth in paragraph 2 above. In
addition, Wichita State University shall implement any additional
requirements imposed by law or contract with regard to certain
University shall comply with applicable provisions and requirements of
the Fair Credit Reporting Act and K.S.A. 22-4710, as amended.
The General Counsel shall have primary responsibility for publication, dissemination and implementation of this University policy.
August 31, 2008
September 19, 2008