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3.40 / Payment of Professional Dues or Licensing Fees

Purpose:
The purpose of this statement is to set forth University policy with regard to the payment of employee professional dues or licensing fees, regardless of the source of funding.       


Preamble:
Acknowledging and understanding that professional dues or licensing fees may be required for a University employee to perform her/his duties for the University, this policy is intended to provide guidance on when and how the University may pay for or reimburse the employee for such expenditures.   

Policy Statement:

1.  The University may pay/reimburse the professional dues or licensing fees of a University employee if said dues or licensing fees are a requirement for the employee to perform the primary function of her or his position with the University.
2.  Any request for payment or reimbursement must be supported, in writing, by the employee's Budget Officer and Budget Review Officer, and approved by the appropriate Vice President.

3.  An explanation of how and/or why the professional dues or licensing fees are a requirement for the employee to perform the primary function of her/his position with the University must be included in any request for payment or reimbursement.

4.  A University employee shall reimburse the University for all professional dues and licensing fees paid or reimbursed on behalf of the University employee should the employee leave University employment with more than six months remaining in the term covered by the professional dues or licensing fees.

Implementation:
This policy shall be included in the WSU Policies and Procedures Manual and shared with appropriate constituencies of the University.

The Vice President for Administration and Finance shall have primary responsibility for publication, dissemination and implementation of this University policy.

Effective Date: 
July 14, 2011


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