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3.43 / Tuition Assistance Program for Spouses and Dependent Children

Purpose:
The purpose of this statement is to set forth University policy with regard to the provision of tuition assistance to spouses and dependent children of University employees.      

Preamble:
In consideration of the value and importance of a college education, in recognition of the significant contributions made by University employees relating to the continuing successful operation of Wichita State University, and in an effort to provide a competitive benefits package to University employees, the University is implementing a tuition assistance program as permitted and provided for by policies of the Kansas Board of Regents.    

Policy Statement:

1.  The spouse and the dependent children of a full-time employee of the University may be eligible for tuition assistance in accordance with the parameters of this policy.    


a.

“Full-time employee” is defined as an employee holding a 1.0 FTE appointment at Wichita State University as a faculty member, an unclassified professional employee or university support staff.


b. “Spouse” is defined as a husband or wife as recognized under Kansas state law or purposes of marriage, including common law, or a domestic partner of a University employee.


c. Dependent children” refers to natural, step, adopted, or foster children under the age of 25, who are unmarried and are claimed as a dependent for income tax purposes.


d. All enrollment defined in this policy must be at Wichita State University.

2.  Employees of affiliated corporations and related corporations are not eligible for this benefit.   

3.  Spouses must be admitted to a degree-seeking graduate or undergraduate academic program at Wichita State University to be eligible for tuition assistance. They may be part-time students.

4.  Dependent children must be admitted to a degree-seeking graduate, undergraduate or professional academic program at Wichita State University to be eligible for tuition assistance. Dependent children must be enrolled in twelve (12) credit hours if seeking tuition assistance for an undergraduate program, but may be part-time if enrolled in a graduate program. All spouses and dependent children must be admitted into such programs in the semester for which they are applying for tuition assistance.

5.  To maintain eligibility for continuing tuition assistance, spouses and dependent children must be in good academic standing and not on academic probation.

6.  If both spouses are employees of the University, neither spouse is eligible to receive tuition assistance from this program.

7.  The tuition assistance from this program is limited to the cost of undergraduate or graduate level resident courses.

8.  Tuition assistance is only for classes taken during the Fall or Spring Semesters.

9.  The amount of tuition assistance provided for undergraduate courses will be limited to the cost of resident tuition up to a maximum of seven (7) credit hours of courses per semester. 

10.  The amount of tuition assistance provided for graduate courses will be limited to the cost of resident tuition up to a maximum of three (3) credit hours of courses per semester.

11.  If spouse or dependent child is enrolled in some combination of undergraduate and graduate courses, the amount of assistance will be based on the student’s primary program.

12.  If both parents of a dependent child are eligible employees of the University, the dependent child will only be eligible for a maximum of seven (7) credit hours per semester for undergraduate courses or a maximum of three (3) credit hours per semester for graduate courses.

13.  Tuition assistance will be provided during no more than eight (8) semesters in the spouse or dependent child’s academic career, no matter how many courses are taken in any of those semesters.

14.  Tuition assistance for each semester may be applied in addition to any financial aid received by the student, up to the cost of attendance at the University, which includes tuition, fees, room and board, books and supplies.

15.  Funds will be awarded on a first-come, first-served basis until budgeted resources are exhausted.

16.  The Office of Human Resources will administer this tuition assistance program. The Office of Human Resources will provide a report of applications and grants provided at the end of each fiscal year and distribute the report to the President, the Vice Presidents and the Constituent Heads.

17.  Eligible employees must complete an application form for a spouse and each dependent child who seeks tuition assistance and submit that form to the Office of Human Resources.

18.  Applications for participation in the tuition assistance program shall be created and provided by the Office of Human Resources.

Implementation:
This policy shall be included in the WSU Policies and Procedures Manual and shared with appropriate constituencies of the University.

Effective Date: 
December 1, 2011

Revision Date: 
December 9, 2015

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