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6.05 / Position Descriptions, Title and Assignment Changes, and Reclassification

Position Descriptions:
A position description will be written and maintained for each unclassified professional position. A standard format (provided by the Director of Human Resources) will be followed. Assistance and direction for writing position descriptions will be provided by Human Resources. The position description, after appropriate approvals have been obtained, shall be provided to the Director of Human Resources for information. A position description must be written and approved prior to recruitment. It should be reviewed and updated, if necessary, annually as part of the performance appraisal process.

Title Changes:
Changes in title may be made without an affirmative action search. Budget officers should recommend a change in title to their budget review officer and appropriate vice president through the appropriate form and justification memorandum. A copy of the form and justification shall be provided to the Director of Human Resources for information and to the Director of Equal Opportunity as part of the affirmative action monitoring process.

Changes in Assignments:
Changes in assignments may be made without an affirmative action search when the proposed change is determined to be in the University's best interests. Budget officers should recommend changes in assignments to their budget review officer and appropriate vice president through a revised position description and memorandum of explanation, if appropriate. A copy of the memorandum of explanation shall be forwarded to the Director of Human Resources for information and to the Director of Equal Opportunity as part of the affirmative action monitoring process.

Reclassification:
Reclassification of a position from classified to unclassified professional involves interpretation of the Kansas civil service act. The departmental budget officer shall forward to the Director of Human Resources the current classified position description, the proposed unclassified professional position description, a change of status form approved by the budget review officer, and a memorandum outlining the reasons for the requested change. If approved by the Director of Human Resources, the material will be forwarded to the Director of Equal Opportunity for review and approval, to the Budget Office for approval and coordination with the State Division of Budget, and to the appropriate vice president or the President for approval. After approvals have been obtained, an appointment notice shall be issued to the employee on behalf of the President. Reclassification from unclassified professional to classified is also possible, following a similar process with some minor procedural changes. Contact the Director of Human Resources or Director of Equal Opportunity for guidance.

FLSA Status:
Reviews to determine the status of a position for purposes of the Fair Labor Standards Act shall be handled pursuant to Section 3.30.

Revision Date:
June 17, 1999
July 14, 2008
May 1, 2013

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