An unauthorized absence from work of five or more consecutive working days for which the employee is unavailable to provide explanation, may be considered by OHR as abandonment of the job and a presumed resignation. OHR will make a reasonable effort to contact the employee before terminating employment.
Internal applicants for transfer are screened and referred to the hiring department in the same manner as external applicants. However, for probationary employees who transfer, the probationary period continues without interruption from its original starting date and may be extended by the new supervisor. Transfer of an employee occurs when an employee has competed for a position through regular placement procedures and has received an offer.
Employees who are transferred must provide at least two weeks notice after accepting an offer for transfer; however, coordination between an employee's current and new department may result in an employee's remaining in the current job for more or less than two weeks. OHR coordinates any agreements relating to the employee's transition among the current department, the new department, and the employee to ensure fairness to all parties. An increase in salary does not apply to lateral transfers.
The purpose of the exit interview is to provide the employee with information about continuation procedures for benefits such as health insurance, to verify sick and vacation leave balances, and to answer questions the employee may have.
Upon notice that an employee is terminating, OHR will arrange a meeting to conduct an exit interview. The meeting should occur as close as possible to the last day of work. The employee should bring his/her staff ID and a copy of the final exception time reporting screen with him/her. An exit interview conducted by the employee's department (which would include return of keys and/or other university property) does not substitute for the interview which is required by OHR.
Refer to "Disciplinary Actions, Counseling and Guidance" at Section 7.12.
Refer to "Layoff Plan for University Support Staff Employees" at Section 7.20.
Any further questions related to termination of employment should be directed to OHR.
July 1, 1998
June 8, 2014