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8.13 / Student Travel

Purpose:
The purpose of this statement is to set forth University policy with regard to travel by University students.

Preamble: 
It is recognized that students of the University often travel on behalf of the University and/or travel to serve as representatives of the University.  This policy is intended to provide guidance on how such travel should be handled and arranged in an effort to protect the mutual interests of such students and the University. 

Policy Statement:

1.  University-sanctioned student travel occurs when the destination activity or event is away from the University's campus and all the following criteria are met:

  1. University resources are used to fund the travel, in whole or in part.
  2. A vehicle owned or leased by the University is used for the travel and/or public or commercial transportation is used.
  3. A University employee, serving in his or her official capacity, approves the travel.
  4. A University-Sanctioned Student Travel Registration Form that lists all travelers is completed, signed by a University employee serving in his or her official capacity, and submitted to the Office of the Vice President for Student Affairs at least one week prior to the departure date.

2.  All applicable University policies and state and federal laws must be followed during the University-sanctioned travel.

3.  Travel by students that does not meet the criteria set forth above will not be considered as University-sanctioned travel.  This policy does not apply to the Intercollegiate Athletic Association, Inc. for the purpose of participation in intercollegiate athletic contests, or travel on behalf of the Wichita State University Union Corporation. 

Implementation:
This policy shall be included in the WSU Policies and Procedures Manual and shared with appropriate constituencies of the University.

The Vice President for Student Affairs shall have primary responsibility for publication, dissemination and implementation of this University policy.

Effective Date: 
September 1, 2004  

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