The manual has an effective date of July 1, 1997, except as otherwise noted by effective and/or revision dates on individual policy statements.  Additions or revisions to the manual must be proposed by an Initiating Authority and approved by the President as outlined in the Policies and Procedures Manual - Policy. 

The manual is the official document for all University policies and is regulated by Ted Ayres, Vice President and General Counsel.  Chris Cavanaugh, Director of Internal Audit, maintains the manual on the University web page.  If you would like to be notified of additions and revisions to the manual, send an email to Chris Cavanaugh requesting to be added to the email notification list.  Visit "What's New" periodically for links to recent additions and revisions to the manual. 

Recent Additions and Revisions

3.45 / Salary Spread
Effective Date: May 10, 2013
Initiating Authority: President
Accountability: Vice President for Administration and Finance
To set forth University policy to provide certain University employees with the option of spreading their nine or ten-month salaries over 12 months. 

In 2008, the University rescinded its policy on "check spread" due to changes in federal law regarding deferred compensation and the taxation thereof.  Subsequent revisions in federal law and continuing employee interest have led to the reinstatement of the salary spread option under certain specified conditions.

13.01 / Deposit of Cash Receipts
Revision Date: May 10, 2013
To make clear that the University's name is not to be used by faculty, staff or student groups on financial institution accounts. 

The last sentence of the policy statement was revised as follows (emphasis mine): The use of the University's federal identification number or name ("Wichita State University" or "WSU") by faculty, staff or student groups on financial institution accounts is prohibited.

13.13 / Safeguarding of State Property
Revision Date: May 10, 2013
To clarify the duties of the University's property management officer pursuant to suggestions from the Kansas Department of Administration's Office of Management Analysis & Standards. 

These suggestions are reflected in new items 6 and 7 of the policy statement.

13.15 / Identity theft Protection
Revision Date: May 10, 2013
To reflect the fact that the University no longer provides emergency loans to students and therefore the reference to emergency loans in the policy is no longer required/appropriate. 

The University's Emergency Loan Program fell under the umbrella of the Federal Trade Commission's "Red Flags Rule" (flagging possible signs of identity theft) and had thus been covered by Section 13.15. 

6.05 / Position Descriptions, Title and Assignment Changes, and Reclassification
Revision Date: May 1, 2013
To provide greater flexibility to supervisors in reference to proposing changes of assignments for unclassified professional employees.   

6.16 / Internal Promotion
Revision Date: May 1, 2013
To provide greater flexibility to supervisors in considering and granting internal promotions of unclassified professional employees.   

9.22 / Conflict of Interest Policy for Public Health Service-Supported Investigators and Their Staff
Effective Date: April 4, 2013
Initiating Authority: Office of the Vice President for Research and Technology Transfer
Accountability: Office of the Vice President for Research and Technology Transfer
To set forth University policy to be responsive to the requirements of revised federal regulations intended to promote objectivity in federally funded research.  

13.11 / Private Vehicle Reimbursement
Revision Date: March 15, 2013
To remove outdated language and make the policy consistent with requirements of the State of Kansas.

4.13 / Tenure Policy
Revision Date: February 1, 2013
To make the policy consistent with Board of Regents Tenure Policy.  

4.14 / Probationary Period
Revision Date: February 1, 2013
To make the policy consistent with Board of Regents Tenure Policy. 

3.21 / Emergency Hires
Revision Date: January 14, 2013
To provide additional guidance and flexibility for those utilizing the policy.  

8.08 / International Students Mandatory Health Insurance
Revision Date: January 7, 2013
To make the policy consistent with requirements of the Patient Protection and Affordable Care Act relative to required levels of coverage. 

7.09 / Additional Compensation (Hourly Employees Only)
Revision Date: January 1, 2013
To make the policy consistent with Section 3.30 regarding accumulation/use of compensatory time.    

19.14 / Required Computer and Information Technology Training
Effective Date: January 1, 2013
Initiating Authority: Chief Information Officer
Accountability: Chief Information Officer
To set forth University policy regarding required training for usage and access to University computing and information technology resources.     

1.05 / Internal Audit Charter
Revision Date: December 7, 2012
To update and improve the University internal audit function.  In addition, the policy was moved to Section 1.05 from Section 20.09 to better reflect the policy's connection to "University Structure."  

16.08 / Fuel Conservation and Pollution Reduction
Effective Date: December 1, 2012
Initiating Authority: President
Accountability: Vice President for Administration and Finance
To set forth University policy regarding the operation of University vehicles and equipment in an effort to voluntarily conserve fuel and reduce vehicle air emissions.   

11.06 / Naming of University Facilities
Revision Date: November 8, 2012
To provide guidance relative to factors to be considered by the President in reviewing any proposal for a naming opportunity.    

11.07 / Cereal Malt Beverage and Alcoholic Liquor
Revision Date: November 1, 2012
To reflect changes in Board of Regents policy and current University practices relating to requests for the service of alcohol.  

2.18 / Definition and Assignment of Credit Hours
Effective Date: October 15, 2012
Initiating Authority: Office of the Provost
Accountability: Office of the Provost
To set forth University policy with regard to the definition of "credit hour" and the assignment of credit hours to courses and other types of academic work.  

3.12 / Security and Confidentiality of Student Records and Files
Revision Date: September 11, 2012
To update the policy and reflect current practice relating to the authorization of employee access to student records or files.

2.04 / Class Policies
Revision Date: August 15, 2012
To reflect current practices relating to class lists. 

8.04 / Graduate Assistantships
Revision Date: July 14, 2012
To update references to English language proficiency for consistency with Section 3.09. 

3.09 / English Language Proficiency
Revision Date: July 14, 2012
To eliminate references to the Test of Spoken English, which is no longer being used, and to insert the Test of English as a Foreign Language.  

Prior Year Additions and Revisions

July 1, 2011 - June 30, 2012

July 1, 2010 - June 30, 2011

July 1, 2009 - June 30, 2010