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The Wichita State University Policies and Procedures Manual was adopted to bring WSU policies and procedures together in one manual, and was initially compiled from the following sources:

The manual was first adopted July 1, 1997, and reaffirmed July 1, 2014. Policy manual sections lacking an effective date were in effect previous to when the manual was first adopted. Additions or revisions to the manual must be proposed by an Initiating Authority and approved by the President as outlined in the Policies and Procedures Manual - Policy

The manual is the official compendium for all university policies and is regulated by Andy Schlapp, Executive Director of Government Relations. Chris Cavanaugh, Director of Internal Audit, maintains the manual. If you would like to be notified of additions and revisions to the manual, send an email to Chris Cavanaugh requesting to be added to the email notification list.

Recent Additions and Revisions

11.19 / Weapons on University Property
Takes Effect July 1, 2017
To implement weapons policy approved December 14, 2016, by the Kansas Board of Regents.

11.26 / Prohibiting Weapons on University Property
Effective through June 30, 2017
Section 11.26 will be rescinded when new Section 11.19 takes effect (current policy prohibiting weapons previously occupied Section 11.19).

3.26 / Carrying Concealed Weapons by Employees
Effective through June 30, 2017
Section 3.26 will be rescinded when new Section 11.19 takes effect.

11.11 / Tobacco Free Campus
Takes Effect July 1, 2017
To provide guidance concerning tobacco use in and around campus grounds and buildings.

11.08 / Smoking
Effective through June 30, 2017
Section 11.08 will be rescinded when Section 11.11 takes effect.

3.17 / Political Activity
Revision Date: June 5, 2017
To reflect Kansas Board of Regents policy in its entirety. The policy is inclusive of all employee groups following the rescission of Section 7.19. Includes stronger language for notifying University's Office of Government Relations if testifying before Kansas Legislature.

3.52 / Shared Governance
Effective Date: June 5, 2017
To state the administration's support for shared governance activities and specifies how exempt and non-exempt employee time for activities shall be addressed.

7.19 / Political Activity
Rescission Date: June 5, 2017
Not necessary to have a separate policy for University Support Staff with updating of Section 3.17.

10.10 / Hot Work Permits
Relocation Date: June 5, 2017
No content changes. Relocated from Section 16.09 in conjunction with other Chapter 16 sections rescinded.

11.07 / Cereal Malt Beverages and Alcoholic Liquor
Revision Date: June 5, 2017
To update the sites and circumstances where cereal malt beverages and alcoholic liquor may be served, and identify the University's General Counsel as the President's designee for approving requests to serve said beverages.

13.04 / Tuition and Fees Refund
Effective Date: June 5, 2017
To fulfill a Department of Defense requirement.

The following operational contents of Chapter 16, Physical Plant, were rescinded and will be updated and moved to the Physical Plant website:

16.01 / Physical Plant Maintenance
16.02 / Servicing of State Vehicles
16.03 / Stores
16.04 / Housekeeping Department
16.05 / University Keys
16.06 / Campus Services
16.08 / Fuel Conservation and Pollution Reduction Program

18.08 / Electronic Door Locks, Security Cameras and Video Technology
Revision Date: June 5, 2017
To increase University Police Department's role and responsibility. Relocated from Section 11.25.

1.03 / University Administration
Effective Date: February 13, 2017
To streamline former informational section about senior university positions.

3.02 / Notice of Nondiscrimination
Revision Date: February 13, 2017
To add "ancestry" to be consistent with language in Kansas law.

3.05 / Review Procedures for Alleged Violations of the Kansas Board of Regents Social Media Policy
Effective Date: February 13, 2017
To detail procedures for handling alleged violations of KBOR Social Media Policy.

3.13 / Benefits Applicable to Eligible University Employees
Rescission Date: February 13, 2017
The section covering employee benefits was no longer necessary as an informational item in the manual. For benefits details, refer instead to the Human Resources Employee Benefits Web Page.

3.28 / Out-of-State Travel
Revision Date: February 13, 2017
To specify documentation and reimbursement requirements should an employee choose to drive their personal vehicle rather than fly. Generally, the traveler can be reimbursed for either the cost of flying or mileage, whichever is less.

9.13 / Misconduct in Research
Revision Date: February 13, 2017
To expand applicability to include students and others involved in research and to add the General Counsel as ex officio member to any ad hoc research misconduct investigative committee.

9.23 / Eligibility to Serve as Principal Investigator
Effective Date: February 13, 2017
To establish who is eligible to serve as principal investigator on sponsored projects.

9.24 / Level of Effort on Sponsored Projects
Effective Date: February 13, 2017
To establish the maximum and minimum levels of effort on sponsored projects.

9.25 / In-State Tuition Rates for Externally Supported Graduate Research Assistants
Effective Date: February 13, 2017
To require that all externally funded sponsored projects that provide an assistantship or hourly compensation to WSU graduate students must also include in-state tuition for the student.

11.03 / Capital Improvement Projects
Rescission Date: February 13, 2017
To rescind policy that duplicated statutory content.

11.05 / Negotiating Committee on State Projects
Rescission Date: February 13, 2017
To rescind policy that duplicated statutory content.

11.06 / Naming of University Facilities
Revision Date: February 13, 2017
To specify consultation with Associate Vice President for Facilities.

11.18 / University Event Services
Revision Date: February 13, 2017
To replace procedural elements with link to University Event Services Home Page.

12.01 / The Budget Planning and Allocation Process
Revision Date: February 13, 2017
To better explain and clarify the budget planning and allocation process.

12.02 / Shrinkage
Revision Date: February 13, 2017
To further define shrinkage and modest updating for clarification.

12.03 / Budget Administration and Budget Adjustments
Revision Date: February 13, 2017
Modest updating for clarification.

12.04 / Unencumbered Balances at Year-End
Rescission Date: February 13, 2017
To rescind out-of-date procedural practice.

17.08 / Ballroom
Rescission Date: February 13, 2017
Refer instead to University Event Services Beggs Ballroom Web Page.

18.02 / Crime Reporting and Emergency Assistance  
Effective Date: February 13, 2017
To incorporate revisions suggested by the University's Clery Committee and update contact information (replaces former Emergency Assistance Policy).

7.01 / Role of Office of Human Resources 
Rescission Date: December 9, 2016
To rescind informational item not necessary as policy.

3.03 / Drug Free Workplace 
Revision Date: December 9, 2016
To remove outdated reference to Drug Free Workplace Act of 1998.

3.51 / Pre-Employment Drug Screening 
Revision Date: December 9, 2016
To relocate former Section 7.03 and more clearly identify responsible offices.

8.09 / Student Military Leave of Absence   
Effective Date: December 9, 2016
To establish comprehensive and consistent guidance for military withdrawals and reentry. 

11.04 / Process for Selection of Project Architect on Board of Trustees' Projects 
Revision Date: December 9, 2016
To increase applicable dollar thresholds from $500,000 to $1 million.

11.09 / Pyrotechnics 
Revision Date: December 9, 2016
To remove specific references to fire code sections (copies of applicable codes and standards may be obtained from University Fire Safety Office).

11.24 / Architectural and Engineering Services 
Revision Date: December 9, 2016
To increase applicable dollar thresholds from $750,000 and $500,000 to $1 million.

19.15 / Software Copying  
Relocation Date: December 9, 2016
To relocate from Section 20.05.

20.06 / Charge Back Evaluation Committee  
Rescission Date: December 9, 2016
To rescind policy for committee no longer used.

20.07 / Fax Transmissions
Rescission Date: December 9, 2016
To rescind unnecessary policy.

3.48 / Employee Discipline 
Effective Date: November 2, 2016
To clearly define progressive discipline and provide guidance to management. Replaces former Sections 6.12 and 7.12.

3.49 / Employee Training and Professional Development  
Effective Date: November 2, 2016
To articulate the many employee training and professional development options available. Replaces former Sections 6.11 and 7.18.

3.50 / Performance Evaluation  
Effective Date: November 2, 2016
To outline evaluation process under the recently implemented myPerformance system. Replaces former Sections 6.07 and 7.14.

The following sections were rescinded with the adoption of Sections 3.48, 3.49 and 3.50:

6.07 / Evaluation (unclassified professional employees)
6.11 / Professional Development (unclassified professional employees)
6.12 / Disciplinary Action and Termination (unclassified professional employees)
7.12 / Disciplinary Actions, Counseling and Guidance (university support staff)
7.14 / Performance Evaluation (university support staff)
7.18 / Training and Development (university support staff)

3.09 / English Language Proficiency
Revision Date: November 2, 2016
To clarify the testing of English proficiency for applicants with teaching responsibilities.

8.04 / Graduate Assistantships
Revision Date: November 2, 2016
To emphasize that graduate assistants are students receiving stipends to perform work that is primarily academic in nature.

20.01 / Kansas Open Records Act
Revision Date: November 1, 2016
To update contact information for Kansas Open Records Act requests.

13.01 / Deposit of Cash Receipts
Revision Date: August 17, 2016
To better articulate Office of Financial Operations and Business Technology oversight of cash receipting process and authorized employees' responsibilities for handing cash receipts. Also updated service fund references to safekeeping accounts.

9.17 / Research Involving Human Subjects
Revision Date: August 3, 2016
To reflect the addition of non-voting ex officio members and to accurately reflect how the committee operates.  

2.06 / Students with Disabilities - Academic Adjustments
Revision Date: July 11, 2016
To update reference to handicapped students to students with disabilities.

3.41 / Compliance with ADA/Section 504 - Employees
Rescission Date: July 11, 2016
Discrimination review procedures outlined in Section 3.47 (effective June 17, 2016) are now used to address ADA complaints at the initial level.

8.20 / Compliance with ADA/Section 504 - Students
Rescission Date: July 11, 2016
Discrimination review procedures outlined in Section 3.47 are now used to address ADA complaints at the initial level.

Prior Year Additions and Revisions

July 1, 2015 - June 30, 2016

July 1, 2014 - June 30, 2015

July 1, 2013 - June 30, 2014