I.

Call of the Meeting to Order: President Spurgeon called the meeting to order  at 3.30 p.m.

II.

Informal Statements and Proposals:

Report on Crisis Management at WSU by Ted Ayres, Vice President and General Counsel: Mr. Ayres summarized the crisis management program and procedures. 

• WSU’s crisis management program is covered in Section 20.02 of the Policies & Procedures.  This plan was developed in 1999.  Revisions were made in 2009.
• A security consultant has been hired by the KBOR to provide advice and direction.
• This is a work in progress and it will be a constant effort to refine the procedures and systems to meet with an emergency.
• There was a discussion about the challenge of balancing privacy and the need to identify warning signs from students and others.  Senator Gordon raised a concern about a situation last year involving two students in the same class, and there was a discussion about how to handle that.  Mr. Ayres said that normally the faculty member would work through the department chair and in some cases the dean of students, but that faculty can contact him if necessary.
• There was a discussion about what constitutes a crisis, and it includes violence, natural disaster, national emergency, physical destruction of buildings, and pandemics.
• Crisis Management Team: This team has been appointed to oversee the crisis management issues.  The team reports to the university president.  It consists of the Vice President and General Counsel, the Provost and Vice President for Academic Affairs and Research, the Vice President for Campus Life, and the Vice President for Administration and Finance.  The team meets at least twice a year.
• There was a discussion about who has the authority to declare a university crisis.  Normally it is the university president, but if that is not feasible it would be a member of the Crisis Management Team.
• An Emergency Operations Plan has been developed and is available on the WSU website.  http://webs.wichita.edu/emergency
• Mr. Ayres discussed the communication systems for notification, including the digital classroom displays, emails, and the text messaging system.
• Mr. Ayres discussed the committees which have been formed as part of the crisis management system.  Those committees are: Safety Committee, chaired by Glendon Miller; Behavior Intervention Team, chaired by Cheryl Adams, Dean of Students; Health Risk Assessment Committee, chaired by Marilyn Yourdon; Communications Team, chaired by Barth Hague; and the Business Continuity Committee, chaired by Mary Herrin.
• There are Four Guiding Principles when responding to a crisis situation: (1) Preserve and protect life; (2) Provide open communications; (3) Quickly identify the on-site incident commander; and (4) Seek liaisons.
• The next stage of the process is to cooperate with committee initiatives and participate in further training opportunities.
• Mr. Ayres concluded by summarizing what the faculty can do: Be familiar with the emergency website link; sign up for text messaging; know who the building coordinator is; and know the building plan.
• Provost Miller pointed out that President Spurgeon, as President of the Faculty Senate, attends the Crisis Management Team meetings. 

.          

III.

Approval of the Minutes:   In the interests of time the minutes for the September 22 senate meeting will be approved at the next meeting.

IV.

President's Report:

President Spurgeon discussed a situation at Emporia State last year involving secret ballot.  The issue has to do with the Kansas Open Meetings Act and whether it applies to faculty senate meetings.  He explained that over the summer he spoke to the university’s counsel.  There is no precedent or interpretation on the issue, so it is an open question.  There is a good argument that it does not apply to faculty senates, in part because it only applies to “binding action.”  An argument can be made against it.  It does not apply to general faculty meetings.  He said the counsel suggested not doing paper ballots in the future.  There was a brief discussion that paper ballots protect faculty members from pressure.  Several senators believed that our procedure on paper ballots should remain intact.

V.

Committee Reports:  None

 VI.

Old Business

 A.  Proposed revisions for the University Policy Prohibiting Sexual Harassment  -- 3.06 / WSU Policies and Procedures: 2nd reading.    The proposed change to Section 3.06 as posted on the agenda was approved unanimously. 

  B.  Proposed revisions to the Tenure and Promotion Policy, 4.18 WSU Policies & Procedures: 2nd reading.

• There was a discussion about the changes that had been made to the proposal linked to the agenda in light of the discussion at the September 22 senate meeting.
• Senator Soles noted that the phrase “peer reviewers” was changed to “external reviewers.
• There was a discussion about whether to clarify language about rebuttal letters.  It was suggested that the phrase “Letters of external review and rebuttals if any” should be inserted in three places in the “Use of External Evaluations” section.  After a brief discussion it was agreed that this change was appropriate even if it was redundant. 
• Senator Dale raised the question of whether the term “rebuttal” is appropriate in that it suggests an adversarial process.  It was suggested that this issue be considered later when the T & P policy is reviewed for a general cleanup which will include changes approved by the senate in the past but were never approved by administration. 
• There was a discussion about whether mandatory external reviews are equitable for fine arts.  Provost Miller pointed out this is an issue for the dean of fine arts.
• The discussion turned to the issue of external reviewers being paid.  Provost Miller  pointed out that these are not done for a fee. Senator Lezotte noted a recent journal article on the subject.
• It was noted that the policy for external reviews states that the chair is involved in selecting reviewers and the question was raised about how that would impact a situation where a chair is going up for full professor.  It was pointed out that the deans would be involved and that college guidelines should cover that issue. 
• A motion was made to call the question, and the motion passed unanimously.
• A voice vote was then taken to approve the proposed revisions to the T & P policy as amended.  There was one vote against the proposal.  The proposal passed.

VI.

New Business: None

VII.

As May Arise:
President Spurgeon requested that Senators E-mail  concerns/items/issues for future meetings.

 Adjourned 4:50.
Brien Bolin, Secretary